Project Coordinator

Shields Facilities Management LLC; Center Square (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

Shields Facilities Management LLC in Blue Bell, PA is seeking a Project Coordinator to keep projects on schedule and within budget while maintaining comprehensive documentation. You will support the Project Manager, act as the main point of contact between field teams, subcontractors, suppliers and clients, and help manage project communications.

The role requires strong organizational skills, experience with construction documentation, and proficiency in MS Office and project management tools.

Qualifications

• 2+ years in construction project coordination or similar role.
• Ability to read and interpret construction drawings and specifications.
• Working knowledge of RFIs, submittals, change orders and contracts.
• Proficiency in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Build, maintain and update project schedules; flag delays to PM.
• Coordinate subcontractors, suppliers and inspections in sequence.
• Schedule and run project meetings; record and distribute minutes.
• Prepare, track and log RFIs, submittals, shop drawings and COs.
• Support invoicing and closeout procedures.
• Maintain current drawings, specs and project files.
• Track permits, licenses and lien waivers.
• Assemble closeout packages and support cost tracking.

Skills

Strong organization skills

Clear written and verbal communication

Ability to read and interpret drawings

Attention to detail

Tools

Microsoft Excel

Microsoft Outlook

Smartsheet

Procore

Autodesk Construction Cloud

Adobe

Microsoft Project

Sage / Viewpoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Blue Bell, PA, US

2 days ago Requisition ID: 1113

The Project Coordinator keeps projects on schedule, on budget and fully documented by supporting the Project Manager from preconstruction through closeout. You will be the central point of contact between the field, PM team, subcontractors, suppliers and clients.

Key responsibilities

Scheduling and coordination

• Build, maintain and update project schedules; flag delays to the Project Manager early.
• Coordinate subcontractors, suppliers and inspections so work proceeds in the right sequence.
• Schedule and run project meetings, and record and distribute meeting minutes and action items.
• Prepare, track and log RFIs, submittals, shop drawings and change orders.
• Support with invoicing and closeout procedures
• Maintain current drawings, specifications and project files, digital and physical.
• Track permits, licenses, certificates of insurance and lien waivers.
• Assemble closeout packages: punch lists, warranties, O&M manuals and as-built drawings.
• Support cost tracking against budget and help prepare monthly progress billings.
• Issue purchase orders and subcontracts, and track material orders and deliveries.
• Review and code invoices, and reconcile them against contracts and change orders.
• Serve as the day-to-day contact for clients, suppliers and subcontractors.
• Visit jobsites occasionally to verify progress, take photos and support the Project Manager.
• Assist in preparing weekly progress reports for internal teams and clients.

Required qualifications

• 2+ years of experience in construction project coordination, project administration or a similar role.
• Ability to read and interpret construction drawings and specifications.
• Working knowledge of RFIs, submittals, change orders and construction contracts.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Strong organization skills and the ability to manage several projects and deadlines at once.
• Clear written and verbal communication with PM team, field crews, clients and design teams.
• Valid driver's license and reliable transportation

Preferred qualifications

• Experience on commercial, multifamily or institutional projects of $1M+.
• Hands-on experience with Smartsheet, Procore, Autodesk Construction Cloud, Adobe or Microsoft Project.
• Familiarity with job costing in Sage, Viewpoint or similar accounting software.