Project Coordinator

Apex Systems; Cedar Rapids (IA); Hybrid; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401K with company match

ESPP

HSA

Employee Assistance Program (EAP)

Training programs

Certification discounts

Job summary

Everforth Apex seeks a detail-oriented Project Coordinator to support project execution, process improvement initiatives, and cross-functional collaboration across the organization. The role focuses on planning, monitoring, and ensuring timely delivery of project objectives with clear communication and documentation.

You will partner with stakeholders, manage plans and SOPs, and promote best practices in project management.

Qualifications

• Bachelor's degree in Business, Information Systems, Technology, or related field; equivalent experience considered.
• 2+ years of experience supporting project coordination or PM activities.
• Strong organizational skills to manage multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Analytical mindset with problem-solving and attention to detail.
• Technical aptitude across multiple systems and platforms.
• Proficiency with Microsoft Office Suite, including Excel and PowerPoint.
• Experience using project management tools like Microsoft Project or ServiceNow SPM.

Responsibilities

• Coordinate project plans, timelines, and task tracking to ensure on-time delivery.
• Collaborate with stakeholders across departments to gather requirements and assess business processes.
• Identify and communicate risks, issues, and project status to stakeholders.
• Facilitate collaboration among teams and support milestone achievement.
• Help define project scope, deliverables, and required tasks.
• Monitor progress and ensure accountability for deliverables.
• Suggest process improvements to enhance efficiency and outcomes.
• Support PMO initiatives, standards, and best practices.
• Create and update SOPs, process docs, and training materials.
• Deliver training and knowledge-sharing to promote adoption and consistency.
• Promote use of project management tools across teams.
• Participate in project reviews and provide status updates.
• Build strong cross-team relationships to support delivery.
• Continuously learn about relevant technologies and processes.

Skills

Project coordination

Organizational skills

Communication skills

Problem-solving

Multi-system navigation

Excel

PowerPoint

Education

Bachelor's degree in Business, Information Systems, Technology, or related field

Tools

Microsoft Project

ServiceNow SPM

Job description

Job#: 3054637

Job Description:

Project Coordinator

Location: Hybrid (Cedar Rapids, IA | Philadelphia, PA | Denver, CO)

Schedule: Full-Time, 40 hours/week | Monday-Friday, 8:00 AM-4:30 PM (flexible)

Pay Rate: $30.00-$32.00 per hour

About The Opportunity

We are seeking a detail-oriented and proactive Project Coordinator to support project execution, process improvement initiatives, and cross-functional collaboration within a dynamic business environment. This role is ideal for a professional with project coordination experience who enjoys organizing complex workstreams, improving operational processes, and partnering with stakeholders to drive successful project outcomes.

The Project Coordinator will play a key role in planning, monitoring, and supporting projects while ensuring effective communication, documentation, and timely delivery of project objectives.

Key Responsibilities

• Coordinate project plans, timelines, and task tracking to ensure successful execution and on-time delivery.
• Partner with stakeholders across multiple departments to gather requirements, understand business processes, and identify project impacts.
• Research and resolve project-related questions, issues, and risks while ensuring appropriate communication to affected stakeholders.
• Facilitate collaboration among project teams and support the achievement of project milestones and objectives.
• Assist with defining project scope, deliverables, and required tasks.
• Monitor project progress and maintain accountability for assigned deliverables.
• Identify opportunities to improve processes, workflows, systems, and operational efficiencies.
• Support Project Management Office (PMO) initiatives, standards, and best practices.
• Create, maintain, and update standard operating procedures (SOPs), process documentation, and training materials.
• Deliver training and knowledge-sharing sessions to support user adoption and process consistency.
• Promote effective and consistent use of project management and business tools.
• Participate in project review meetings and provide updates regarding risks, issues, status changes, and project outcomes.
• Develop and maintain strong working relationships across teams to support successful project delivery.
• Continuously expand knowledge of relevant technologies, systems, and business processes.

Required Qualifications

• Bachelor's degree in Business, Information Systems, Technology, or a related field; equivalent professional experience may be considered.
• Minimum of 2 years of experience supporting project coordination, continuous improvement initiatives, or project management activities.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written, verbal, and interpersonal communication skills.
• Analytical mindset with strong problem‑solving abilities and attention to detail.
• Technical aptitude and ability to work across multiple systems and platforms.
• Proficiency with Microsoft Office Suite, including Excel and PowerPoint.
• Experience using project management tools such as Microsoft Project, ServiceNow SPM, or similar platforms.

Preferred Qualifications

• Formal project management training or certification (PMP, CAPM, or equivalent).
• Experience supporting continuous improvement or operational excellence initiatives.
• Quality management training and/or certification.
• Experience creating process documentation, training materials, and standard operating procedures.

Everforth Apex is a world‑class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Benefits Overview

Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on‑demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804‑523‑8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.