Project Coordinator

RELATED; California, Irvine (MO, CA); On-site; USD 55,000 - 65,000; Full time

Job summary

An established industry player is seeking a Project Coordinator for its Affordable Housing division. This role offers a unique opportunity to support various aspects of the housing development process, from entitlements to construction. The ideal candidate will thrive in a dynamic environment, showcasing strong organizational and communication skills while managing multiple deadlines. Join a team that values diversity and innovation, contributing to impactful projects that enhance communities. If you're ready to take on new challenges and grow in a supportive atmosphere, this position is perfect for you.

Qualifications

• Minimum Bachelor's Degree in relevant fields.
• Strong MS Office skills are essential.
• Excellent organizational and communication skills.

Responsibilities

• Support project managers with development processes.
• Coordinate consultant contracts and monitor budgets.
• Maintain project files and ensure timely processing.

Skills

MS Office

Excel

Word

Project Management

PowerPoint

Real Estate Knowledge

Analytical Skills

Organizational Skills

Communication Skills

Education

Bachelor’s Degree in Real Estate

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Public Policy

Bachelor’s Degree in Planning

Job description

Responsibilities

Related California is seeking a Project Coordinator for its Affordable Housing division. The successful candidate will be responsible for supporting the team in all aspects of their projects including entitlements, due diligence, design, contracting, financing applications, transactions, and construction. The position is a key support position that will provide the candidate exposure to all aspects of the affordable housing development process. This position will be based in Irvine, California.

• Provide support to Vice Presidents and Project Managers throughout the development process, with a strong emphasis on the affordable housing tax credit application process. This includes operational assistance in preparing and managing low-income housing tax credit and tax-exempt bond applications, responding to Requests for Qualifications or Proposals, coordinating project meetings, and completing other administrative tasks.
• Implement corporate policies in the coordination of real estate project development. Coordinate consultant contracts and invoices related to development projects. Monitor budgets for compliance and rectify invoices with consultants.
• Support lease‐up and marketing plans, financing applications, contract compliance, and coordination of design teams.
• Review project proposals and deliverables with Project Managers and other departments to determine proper lead time, funding limitations, procedures, and allocation of available resources to various phases of projects.
• Perform analytical and technical tasks, including drafting, examining, reviewing, revising, and analyzing consultant contracts.
• Process daily, weekly, and monthly reports to ensure all schedules run smoothly and all jobs are completed as prescribed. Verify and confirm all vendor invoices for each project and ensure timely processing.
• Maintain effective communication with vendor contacts to ensure clarity on dates and scopes. Investigate and resolve or refer disputes in accordance with contractual requirements.
• Handle time-sensitive matters and meet multiple deadlines. Inform the project team of project status and issues that may impact timelines.
• Set up project files; maintain and track off-site storage of project files, closing binders, and other marketing and administrative systems.
• Maintain a database or central repository of all existing contracts.
• Oversee and maintain project files of a legal and confidential nature.

Compensation

• $55,000 - $65,000 / year
• Annual performance based bonus

Qualifications

• Minimum Bachelor’s Degree; preferably in real estate, business administration, public policy or planning.
• Strong MS Office, Excel and Word skills are a prerequisite; experience with Project and Power Point a plus.
• Strong organization skills with an ability to manage multiple deadlines, tasks and assignments.
• Complex thinker with a strong intellectual curiosity.
• Experience, knowledge and understanding of real estate a plus.
• Keen attention to detail.
• High energy; possessed with drive.
• Suitability to an entrepreneurial culture that places a premium on performance.
• Must be a team player but also a self-started that can perform with limited direction.
• Excellent written and verbal communication skills.

Related values diversity in backgrounds and experiences. We are proud to be an equal opportunity employer and are deliberate about the team and culture we are building. We aim to ensure competitive total compensation that is commensurate with experience, workplace geography, and market standards.

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Overview

Firm Overview

Related California, the West Coast affiliate of Related Companies, is a fully integrated real estate firm that develops multifamily residential and mixed-use properties in California.

Since 1989, Related California has undertaken a range of transformational developments from best in class luxury high rise residential properties to the redevelopment of obsolete public housing, spanning a broad spectrum of urban infill, affordable, mixed-income and market rate multi-family developments. The company has a development portfolio of more than 19,500 residential units completed or under construction, and more than 4,200 affordable and 7,300 market rate units in pre-development.

Related California has a long history of community partnership, having collaborated with more than 40 municipalities and over 30 non-profit organizations throughout California, and has successfully developed and managed a broad range of property types throughout Alameda, Contra Costa, Los Angeles, Orange, Sacramento, San Bernardino, San Diego, San Francisco and Santa Clara counties. Related California has developed more than $9.3 billion in assets and has a track record of consistently developing communities that exceed industry benchmarks in design, construction, sustainability and property management. For more information about Related California, visit www.relatedcalifornia.com.

Company Overview

Formed in 1972, Related is the most prominent privately-owned real estate firm in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $60 billion, including the 28-acre Hudson Yards neighborhood on Manhattan’s West Side.

Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.