Project Coordinator

Motion Recruitment; Bay Shore (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Motion Recruitment is assisting a major school furnishings distributor in Bay Shore, NY to find a Project Coordinator who will join the Operations team onsite.

You will coordinate projects with customers, project managers, and installers, manage milestones, track deliveries, and prepare reports to keep jobs on time and on budget.

Ideal candidates have 3–5+ years of experience, strong time management, and familiarity with Salesforce CRM; reading architectural drawings is a plus.

Qualifications

• 3–5+ years of relevant experience in project coordination.
• Experience managing multiple projects with varying deadlines.
• Industry knowledge or experience in education facilities preferred.
• Strong collaboration and time management skills.
• Familiarity with Salesforce CRM is a plus.
• Ability to read architectural drawings is a plus.

Responsibilities

• Project coordination/management with customers, project managers, and installers.
• Able to multi-task and manage escalations daily, outside of planned daily responsibilities.
• Project/order set-up with milestone tracking for timely and on budget completion.
• Prepare work orders for installation team and confirm scope and delivery dates.
• Review and process factory acknowledgments and installer invoices to accounting.
• Coordinate the factory submittal process and field check through production release.
• Monitor job sites.
• Schedule, coordinate and track all product deliveries with manufacturer and dedicated freight carriers.
• Prepare weekly reports to include job progress and backlog.
• Attend project meetings.

Skills

Project coordination

Multi-project management

Time management

Collaboration

Reading architectural drawings

Tools

Salesforce CRM

Job description

Our client, a major school furnishings and equipment distributor, is actively looking for a Project Coordinator to join their Operations team in Bay Shore, NY! This role is onsite so local candidates are required.

***This is a full-time permanent role***

This client is a major school furnishings and equipment distributor in the NY and NJ Area. They sell and install products that are used in educational facilities such as lockers, bleachers, athletic equipment, and auditorium seating.

Responsibilities

• Project coordination/management with customers, project managers, and installers
• Able to multi-task and manage unexpected escalations daily, outside of your planned daily responsibilities
• Project/order set-up with milestone tracking for timely and on budget job completion
• Prepare work orders for the installation team and confirm scope and delivery dates
• Review and process factory acknowledgments and installer invoices to accounting
• Coordinate the factory submittal process and field check through production release
• Monitor Job sites
• Schedule, coordinate and track all product deliveries with the manufacturer and dedicated freight carries.
• Prepare weekly reports to include job progress and backlog
• Attend project meetings.

Required Skills & Experience

• 3-5+ years of relevant experience in a Project Coordinator or Project Administrator function
• Experience working on multiple projects at one time, with varying deadlines and timelines
• Relevant industry knowledge or experience is preferred
• Strong collaboration and time management skills
• Knowledge of Salesforce CRM is a plus
• Ability to read architectural drawings is a plus