Project Coordinator

Motion Recruitment; Bay Shore (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Motion Recruitment's client, a major school furnishings and equipment distributor serving NY & NJ, is hiring a Project Coordinator to join their Bay Shore, NY operations team onsite.

The role requires strong communication, organizational, and problem-solving skills, with the ability to manage multiple projects simultaneously. A Bachelor's degree is preferred and 1-3 years of similar experience are desired; Salesforce CRM knowledge is a plus.

Qualifications

• Strong communication skills and the ability to collaborate with customers, project managers and installers.
• Excellent organizational and problem-solving abilities to keep multiple projects on track.
• Ability to manage priorities and deadlines in a fast-paced environment.
• Experience in a similar role/industry is beneficial.

Responsibilities

• Coordinate projects with customers, project managers, and installers.
• Multi-task and adapt to escalations daily.
• Set up projects/orders with milestones and track on-time, on-budget delivery.
• Prepare work orders for installation teams and confirm scope and delivery dates.
• Review factory acknowledgments and installer invoices with accounting.
• Coordinate factory submittals and field checks through production release.
• Monitor job sites and ensure quality and safety.
• Schedule, coordinate, and track product deliveries with manufacturers and freight carriers.
• Prepare weekly reports on job progress and backlog.
• Attend project meetings.
• Reading architectural drawings is a plus.

Skills

Project coordination

Communication

Organizational skills

Problem-solving

Multi-tasking

Education

Bachelor's degree preferred

Tools

Salesforce CRM

Reading architectural drawings

Job description

Our client, a major school furnishings and equipment distributor in the NY & NJ areas, is actively looking for a driven, energetic Project Coordinator to join their operations team in Bay Shore, NY! This role is onsite so local candidate are required.

***This is a full-time permanent position with a base salary and full benefits package***

This position requires strong computer skills, excellent communication skills, a positive attitude, and the ability to manage multiple projects at one time!

Responsibilities

• Project coordination/management with customers, project managers, and installers
• Able to multi-task and manage unexpected escalations daily, outside of your planned daily responsibilities
• Project/order set-up with milestone tracking for timely and on budget job completion
• Prepare work orders for the installation team and confirm scope and delivery dates
• Review and process factory acknowledgments and installer invoices to accounting
• Coordinate the factory submittal process and field check through production release
• Monitor Job sites
• Schedule, coordinate and track all product deliveries with the manufacturer and dedicated freight carries.
• Prepare weekly reports to include job progress and backlog
• Attend project meetings.
• Bachelor's degree is preferred
• 1-3 years of experience working in a similar role/industry
• Strong collaboration and communication skills
• Excellent organizational and problem-solving skills
• Ability to organize priorities based on deadlines
• Knowledge of Salesforce CRM is plus
• The ability to read architectural drawings is a plus