Project Coordinator

S&B Services; Amarillo (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Traditional 401(k)

Roth 401(k)

Sabbatical after five years + $5,000旅行

Medical, dental, and vision insurance

100% paid parental leave

Job summary

S&B Services is seeking a highly motivated Project Coordinator to join our team in Dallas or Amarillo. You will support the project team by keeping documentation, coordination, and administrative processes organized and moving forward.

Responsibilities include preparing letters, meeting minutes, proposals, schedules, and subcontracts, as well as maintaining files and coordinating meetings. The role requires strong organizational skills and 3–10 years of related experience.

Qualifications

• 3–10 years of related experience; construction administration experience is a plus.
• Proficiency in LCPtracker, Microsoft Word and Excel
• Excellent organizational skills; proactive, self-reliant, and detail-oriented.

Responsibilities

• Prepare letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
• Assist Project Managers with proposal letters, outline specifications, work/design schedules, and proposal books.
• Maintain project lists and records, including job lists, subcontract tracking lists, and filing lists.
• Prepare project forms as directed, including subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, and transmittals.
• Coordinate proposal and capabilities packages, including proposal covers, tabs, company information, and sell sheets.
• Coordinate meetings and trainings, including scheduling, preparing handouts, and arranging lunches.
• Book travel as needed and coordinate communication with vendors and customers when a Project Manager is unavailable.
• Maintain project files, including preparing new files and arranging for completed files to be archived.
• Review all LCPtracker submissions weekly for S&B and every subcontractor tier.
• Approve or reject in writing every lower-tier subcontractor before award or mobilization.

Skills

Proactive

Detail-oriented

Organizational skills

Tools

LCPtracker

Microsoft Word

Excel

Job description

S&B Services is seeking a highly motivated, detail-oriented Project Coordinator to join our team in Dallas or Amarillo.

At S&B, every associate is empowered to drive their success. Project Coordinators support the project team by keeping project documentation, coordination, and administrative processes organized and moving forward.

A DAY IN THE LIFE

Prepare letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.

Assist Project Managers with proposal letters, outline specifications, work/design schedules, and proposal books.

Maintain project lists and records, including job lists, subcontract tracking lists, and filing lists.

Prepare project forms as directed, including subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, and transmittals.

Coordinate proposal and capabilities packages, including proposal covers, tabs, company information, and sell sheets.

Coordinate meetings and trainings, including scheduling, preparing handouts, and arranging lunches.

Book travel as needed and coordinate communication with vendors and customers when a Project Manager is unavailable.

Maintain project files, including preparing new files and arranging for completed files to be archived.

Review all LCPtracker submissions weekly for S&B and every subcontractor tier.

Approve or reject in writing every lower-tier subcontractor before award or mobilization.

Direct the Project Manager in writing to withhold payment from a subcontractor for missing, late, or deficient certified payrolls or other labor standards noncompliance. The Project Manager shall implement the withholding in the next payment cycle.

Confirm in writing when a deficiency is cured, triggering release within seven days.

Maintain the subcontractor payment log, payment file, and withholding file.

Support required small-business reporting, track applicable subcontract flowdowns, and maintain the project deliverables register.

NECESSARY QUALIFICATIONS

3–10 years of related experience; construction administration experience is a plus.

Proficiency in LCPtracker, Microsoft Word and Excel

Excellent organizational skills; proactive, self-reliant, and detail-oriented.

WHAT WE CAN OFFER YOU

• Traditional and Roth 401(k)
• One-month paid sabbatical after every five years of employment, plus $5,000 for travel
• Medical, dental, and vision insurance coverage
• 100% paid parental leave

MAKE YOUR MOVE

S&B Services is a construction and infrastructure partner supporting complex building, facility, and infrastructure projects. We deliver work with the structure, resources, and delivery standards required for large-scale execution across regulated and operationally demanding environments.

LEGAL DISCLAIMER

S&B Services does not accept unsolicited resumes from third-party recruiting agencies. Pre-approval is required before any external candidate can be submitted. S&B Services will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.

All interested candidates must apply independently and directly to the job posting.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in S&B Services’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.