Project Coordinator

Hicks Professional Group (HPG); Alpharetta (GA); On-site; USD 34,000 - 55,000; Full time

Job summary

Hicks Professional Group (HPG) is seeking a Project Coordinator in Alpharetta, GA for a 12-month hourly contract. The role supports Project Managers across switchgear and industrial projects with a focus on documentation, scheduling, and stakeholder coordination.

You will work on multiple projects, maintaining dashboards, tracking milestones, and ensuring accurate records while collaborating with engineering, manufacturing, and supply chain teams to deliver projects on time.

Qualifications

• Bachelor's degree required; experience preferred but flexible based on background.
• Internships accepted as work experience.
• Proficiency with MS Office and basic ERP/PM tools is expected.

Responsibilities

• Maintain project schedules, documentation, action item logs, and dashboards.
• Coordinate meetings, track milestones, and follow up with stakeholders to keep projects on schedule.
• Facilitate cross-functional communication among Engineering, Manufacturing, Supply Chain, Quality, Finance, Logistics, and PMs.
• Support project reporting, status dashboards, and visibility into schedules, risks, and resources.
• Identify opportunities for standardization and process improvements in shipment tracking and closeout activities.
• Act as a key support resource for PMs and cross-functional teams to ensure successful delivery.

Skills

Organization & Attention to Detail

Communication & Coordination

Time Management & Prioritization

Education

Bachelor's degree

Tools

Microsoft Office

ERP systems

Project management software

Job description

Alpharetta, GA | On-Site 5 days per week, M-F | 12 Months hourly contract role

Estimated Start Date: 31 August 2026

Position's Contributions to Work Group

• Provides critical coordination and administrative support that enables Project Managers and project teams to execute switchgear / power distribution projects efficiently, maintain project schedules and documentation, facilitate communication across stakeholders, and ensure successful project delivery

Candidate Value Proposition

Why this Role?

• This position offers exposure to all phases of project execution while working closely with engineering, manufacturing, supply chain, and customer teams. It provides an excellent opportunity to develop project management skills and gain experience supporting complex electrical power and industrial projects.

Typical Day or Week in the Role

• Project Administration & Documentation (35%): Maintain project schedules, documentation, action item logs, financial tracking reports, dashboards, and project records. Ensure project information is accurate, organized, and up to date
• Project Coordination & Follow-Up (30%): Coordinate meetings, track milestones, monitor action items, follow up with stakeholders, and help keep projects progressing according to schedule
• Cross-Functional Communication (20%): Facilitate communication between Engineering, Manufacturing, Supply Chain, Quality, Finance, Logistics, Customer Service, and Project Managers to ensure alignment on project priorities and deliverables
• Reporting & Project Tracking (10%): Support project reporting activities, maintain status dashboards, track project health metrics, and provide visibility into schedules, risks, and resource utilization
• Process Improvement & Operational Support (5%): Identify opportunities for standardization and process improvements while supporting shipment tracking, testing schedules, and project closeout activities
• Interaction with Team: Acts as a key support resource for Project Managers and cross-functional teams, facilitating communication, coordination, and project tracking to help ensure successful project delivery
• Team Structure: The Project Coordinator is part of the AES project management organization and works in a shared support capacity across multiple project managers. The role reports through the project management team structure and partners closely with PMs to provide administrative, scheduling, documentation, reporting, and coordination support across multiple customer projects.
• Work Environment: Personal Protective Equipment when necessary

Education & Experience Required

• Years of experience: Some experience is preferred, but this could be flexible depending on educational background and other skills
• Degree requirement: Bachelors
• Open to Master’s
• Open to associates with 4 years' experience
• Do you accept internships as job experience: Yes

Top 3 Skills

Organization and Attention to Detail

• Communication and Coordination
• Time Management and Prioritization

Additional Technical Skills

• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Experience maintaining project schedules, action item logs, documentation, and status reports
• Ability to track project milestones, deliverables, and project metrics
• Experience coordinating activities across multiple teams and stakeholders
• Familiarity with project management tools, project documentation, and reporting processes
• Basic understanding of project lifecycle management and project coordination practices
• Manufacturing or industrial experience
• ERP system experience
• Project management software experience
• Electrical/switchgear industry knowledge
• Continuous improvement experience

Soft Skills

Required

• Organization & Attention to Detail: ability to maintain accurate schedules, documentation, action items, and project records across multiple projects
• Communication: strong verbal and written communication to effectively coordinate with Project Managers, customers, and cross-functional teams
• Time Management & Prioritization: ability to manage multiple tasks, deadlines, and competing priorities with minimal supervision
• Collaboration & Teamwork: ability to work effectively with diverse stakeholders across Engineering, Manufacturing, Supply Chain, Quality, and other functions
• Initiative & Follow-Through: proactively track action items, follow up on commitments, and keep projects moving forward
• Problem Solving: ability to identify issues, gather information, and elevate concerns appropriately

Influencing: ability to encourage timely responses and action from stakeholders without direct authority

• Customer Service Mindset: strong focus on supporting internal and external customers
• Adaptability: ability to thrive in a fast-paced environment with changing priorities
• Continuous Improvement Mindset: looks for opportunities to streamline processes and improve project execution
• Leadership Potential: demonstrates ownership and capability to grow into a Project Manager role
• Conflict Management: ability to navigate competing priorities and stakeholder concerns professionally