Project Coordinator

Harvey Nash; Alpharetta (GA); On-site; USD 52,000 - 72,000; Full time

Job summary

Harvey Nash is seeking a Project Coordinator to support switchgear and power distribution projects from Alpharetta, GA. This role focuses on maintaining schedules, documentation, and cross-functional coordination across Engineering, Manufacturing, and Supply Chain to ensure timely project delivery.

Ideal candidates will have a Bachelor's degree, some project coordination experience, and proficiency with MS Office; internships are considered.

Qualifications

• Years of experience: Some experience is preferred, but this could be flexible depending on educational background and other skills
• Degree requirement: Bachelors
• Open to Master’s
• Open to associates with 4 years experience
• Do you accept internships as job experience: Yes
• Are there past or additional job titles or roles that would provide comparable background to this role: Project Coordinator, Project Administrator, Project Specialist, Project Analyst, Project Support Specialist, Order Management Coordinator, Project Management Assistant

Responsibilities

• Maintain project schedules, documentation, action item logs, financial tracking reports, dashboards, and project records
• Coordinate meetings, track milestones, monitor action items, follow up with stakeholders, and help keep projects progressing according to schedule
• Facilitate communication between Engineering, Manufacturing, Supply Chain, Quality, Finance, Logistics, Customer Service, and Project Managers to ensure alignment on project priorities and deliverables
• Support project reporting activities, maintain status dashboards, track project health metrics, and provide visibility into schedules, risks, and resource utilization
• Identify opportunities for standardization and process improvements while supporting shipment tracking, testing schedules, and project closeout activities

Skills

Organization and Attention to Detail

Communication and Coordination

Time Management and Prioritization

Education

Bachelor's degree

Master's degree

Associates with 4 years experience

Tools

Microsoft Office Suite

ERP system experience

Project management software

Job description

- Provides critical coordination and administrative support that enables Project Managers and project teams to execute switchgear / power distribution projects efficiently, maintain project schedules and documentation, facilitate communication across stakeholders, and ensure successful project delivery

Reason/Motivation for Request:

- This will be an incremental position to support business needs

Why Client?

- “Whether it be ground-breaking products, best in class solutions or a lifelong career, you can build what matters to you at Client. With 150 locations in countries around the world, what you create at Client travels and helps people around the world. You can collaborate with the best minds in the industry, complete meaningful work and continuously grow and develop through our various opportunities. Here, you can do the work that matters.”

Why this Role?

- This position offers exposure to all phases of project execution while working closely with engineering, manufacturing, supply chain, and customer teams. It provides an excellent opportunity to develop project management skills and gain experience supporting complex electrical power and industrial projects.

Typical task breakdown:

Project Administration & Documentation (35%)

- Maintain project schedules, documentation, action item logs, financial tracking reports, dashboards, and project records. Ensure project information is accurate, organized, and up to date

Project Coordination & Follow-Up (30%)

- Coordinate meetings, track milestones, monitor action items, follow up with stakeholders, and help keep projects progressing according to schedule

Cross-Functional Communication (20%)

- Facilitate communication between Engineering, Manufacturing, Supply Chain, Quality, Finance, Logistics, Customer Service, and Project Managers to ensure alignment on project priorities and deliverables

Reporting & Project Tracking (10%)

- Support project reporting activities, maintain status dashboards, track project health metrics, and provide visibility into schedules, risks, and resource utilization

Process Improvement & Operational Support (5%)

- Identify opportunities for standardization and process improvements while supporting shipment tracking, testing schedules, and project closeout activities

Interaction with team:

- Acts as a key support resource for Project Managers and cross-functional teams, facilitating communication, coordination, and project tracking to help ensure successful project delivery

Team Structure

- The Project Coordinator is part of the AES project management organization and works in a shared support capacity across multiple project managers. The role reports through the project management team structure and partners closely with PMs to provide administrative, scheduling, documentation, reporting, and coordination support across multiple customer projects.

Work environment:

- Personal Protective Equipment when necessary

Education & Experience Required:

- Years of experience: Some experience is preferred, but this could be flexible depending on educational background and other skills

- Degree requirement: Bachelors

- Open to Master’s

- Open to associates with 4 years experience

- Do you accept internships as job experience: Yes

- Are there past or additional job titles or roles that would provide comparable background to this role: Project Coordinator, Project Administrator, Project Specialist, Project Analyst, Project Support Specialist, Order Management Coordinator, Project Management Assistant

Top 3 Skills

- Organization and Attention to Detail

- Communication and Coordination

- Time Management and Prioritization

Additional Technical Skills

(Required/ Highly Desired)

- Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)

- Experience maintaining project schedules, action item logs, documentation, and status reports

- Ability to track project milestones, deliverables, and project metrics

- Experience coordinating activities across multiple teams and stakeholders

- Familiarity with project management tools, project documentation, and reporting processes

- Basic understanding of project lifecycle management and project coordination practices

- Manufacturing or industrial experience

- ERP system experience

- Project management software experience

- Electrical/switchgear industry knowledge

- Continuous improvement experience

Soft Skills

(Required)

- Organization & Attention to Detail: ability to maintain accurate schedules, documentation, action items, and project records across multiple projects

- Communication: strong verbal and written communication to effectively coordinate with Project Managers, customers, and cross-functional teams

- Time Management & Prioritization: ability to manage multiple tasks, deadlines, and competing priorities with minimal supervision

- Collaboration & Teamwork: ability to work effectively with diverse stakeholders across Engineering, Manufacturing, Supply Chain, Quality, and other functions

- Initiative & Follow-Through: proactively track action items, follow up on commitments, and keep projects moving forward

- Problem Solving: ability to identify issues, gather information, and elevate concerns appropriately

- Influencing: ability to encourage timely responses and action from stakeholders without direct authority

- Customer Service Mindset: strong focus on supporting internal and external customers

- Adaptability: ability to thrive in a fast-paced environment with changing priorities

- Continuous Improvement Mindset: looks for opportunities to streamline processes and improve project execution

- Leadership Potential: demonstrates ownership and capability to grow into a Project Manager role

- Conflict Management: ability to navigate competing priorities and stakeholder concerns professionally

- Frequent job changes

- Weak communication and coordination skills

- Inability to prioritize and manage multiple projects in order to follow through on commitments