Project Coordination Specialist

Nextpower; United States; Remote; USD 52,000 - 76,000; Full time

Job summary

Nextpower is seeking a detail-oriented Project Administrator to support planning, coordination, and delivery of projects. You will assist project managers, maintain documentation, track progress, and help ensure projects stay on time and within budget.

Responsibilities include scheduling, reports, stakeholder communication, budget assistance, and process improvements to optimize efficiency in a fast-paced environment.

Qualifications

• Prior experience in project administration, office administration, or related roles.
• Strong organizational and time-management skills are essential.
• Excellent written and verbal communication abilities.
• Attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide day-to-day administrative support to project managers and teams.
• Maintain project schedules, plans, trackers, and documentation.
• Coordinate meetings, prepare agendas, record minutes, and follow up on actions.
• Track milestones, deadlines, risks, issues, and deliverables.
• Prepare reports, presentations, status updates, and project correspondence.
• Manage project files, records, contracts, and approvals per company procedures.
• Assist with budget tracking, purchase orders, invoices, and expense reporting.
• Coordinate communication between internal teams, clients, vendors, and stakeholders.
• Support project onboarding, resource coordination, and status reporting.
• Identify administrative issues or delays and escalate promptly.
• Contribute to process improvements to enhance efficiency and organization.

Skills

Project coordination

Organization

Time management

Communication

Detail oriented

MS Office

Independent working

Education

Business administration or project management degree

Tools

Microsoft Project

Jira

Document Management Systems

Job description

Nextpower is seeking a detail-oriented Project Administrator to support planning, coordination, and delivery of projects. You will assist project managers, maintain documentation, track progress, and help ensure projects stay on time and within budget.

Responsibilities include scheduling, reports, stakeholder communication, budget assistance, and process improvements to optimize efficiency in a fast-paced environment.