Project Coordination Specialist

Baker Group; Ankeny (IA); On-site; USD 42,000 - 62,000; Full time

Job summary

Baker Group is seeking a Project Coordinator in Ankeny, IA to support Project Managers with administrative tasks and document control. You will manage calendars, prepare proposals, and keep plans current while liaising with vendors and internal teams.

The role requires at least two years in a similar position, strong Microsoft Office and Bluebeam skills, and excellent communication and organizational abilities. On-site work with occasional site visits may be required.

Qualifications

• Minimum two (2) years of experience in a Project Coordinator or Administrative Support role.
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader).
• Strong communication and organizational skills are required.

Responsibilities

• Provide administrative support to Business Units Leaders and Project Managers, including creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents.
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Skills

Communication skills

Organizational skills

Administrative support

Project coordination

Team collaboration

Tools

Microsoft Office

Bluebeam

Job description

Baker Group is seeking a Project Coordinator in Ankeny, IA to support Project Managers with administrative tasks and document control. You will manage calendars, prepare proposals, and keep plans current while liaising with vendors and internal teams.

The role requires at least two years in a similar position, strong Microsoft Office and Bluebeam skills, and excellent communication and organizational abilities. On-site work with occasional site visits may be required.