Project Coordination Manager

Tempe Mechanical; Tempe (AZ); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Profit Sharing

6 Paid Holidays

Paid Time Off

Sick Time

Company events

Job summary

Tempe Mechanical is seeking a Project Coordination Manager to lead the project coordination function across HVAC, Plumbing, and Special Projects in Tempe, AZ. This player-coach role sets the standard for project setup, procurement, billing, and closeout while developing the Project Coordinator team and protecting margins and schedules.

You will enforce controls, run audits, manage documentation, and coordinate with Finance, PMs, HR, and Estimating to optimize workflow and compliance across the

Qualifications

• Progressive project coordination experience in commercial mechanical, plumbing, or general construction.
• Working command of construction project controls—submittals, RFIs, buyout and POs, Schedule of Values, change orders, AIA billing support, and closeout.
• Proficiency with construction project-management and financial software (BidTracer, Foundation, or comparable platforms).
• Proven ability to lead people and maintain standards across multiple teams without micromanaging.
• Strong organization, documentation discipline, and follow-through under deadline pressure.

Responsibilities

• Lead, assign, and develop the Project Coordinator team; run coordination huddle and scorecard.
• Onboard and ramp coordinators to independent competency against milestones; coach to standard and manage performance.
• Balance workload across the coordinator pool and plan coverage for demand spikes, PTO, and turnover.
• Own SOP compliance for project setup, procurement, billing support, and closeout across all projects.
• Run audit cycles for project-files and setups; log findings and route gaps to the Division Director.
• Maintain document-control standards across active jobs, including folder structure and naming discipline.
• Ensure PO creation, change-order logs, and closeout packages are current and properly filed.

Skills

Project coordination

Leadership

Organization

Documentation discipline

Deadline pressure

Tools

BidTracer

Foundation

Job description

Project Coordination Manager

Operations Division

Reports To: VP of Operations

Location: Tempe, AZ - travel across Greater Phoenix

Compensation: $80,000 - $90,000 annually

POSITION SUMMARY

The Project Coordination Manager owns the project coordination function across all of Tempe Mechanical's operating divisions - HVAC, Plumbing, and Special Projects. This is a player-coach leadership role responsible for setting the standard for how every project is set up, bought out, billed, and closed out, and for assigning, leveling, and developing the Project Coordinator team. The role enforces the controls that protect margin and schedule, and makes coordination consistent, compliant, and auditable as the company grows.

DUTIES & RESPONSIBILITIES

Team Leadership & Development

• Lead, assign, and develop the Project Coordinator team; run the weekly coordination huddle, coordinator scorecard, and one-on-ones.
• Onboard and ramp new coordinators to independent competency against a defined milestone plan; coach to the standard and manage performance directly.
• Balance workload across the coordinator pool and plan coverage and backfill for demand spikes, PTO, and turnover.

Standards & Process Enforcement

• Own that every coordinator executes company SOPs to a single standard for project setup, procurement, billing support, and closeout.
• Run a recurring project-file and setup audit cycle; verify execution, log findings, and route gaps to the responsible Division Director.
• Maintain document-control standards, including folder structure and file-naming discipline across all active jobs.

Project Controls & Financial Support

• Guarantee the non-negotiable control gates hold on every job - no subcontractor mobilizes without a purchase order and valid compliance documents on file.
• Ensure the Schedule of Values is maintained current and billing packages are prepared and PM-ready on schedule (PM retains billing approval).
• Keep the change-order log current and approved COs entered promptly; ensure closeout packages are assembled and delivered within target.

Assignment & Capacity

• Confirm coordinator level at project kickoff based on contract value and complexity, and initiate level review when scope crosses a threshold.
• Keep assignments current in the tracking system and give leadership capacity visibility and staffing recommendations ahead of demand.

Systems, Documentation & Cross-Functional Coordination

• Own the quality and timeliness of coordinator data feeds that Finance, PMs, and HR/Payroll depend on - commitment, PO, and change-order data, and complete project turnover data.
• Keep project-management and financial systems (BidTracer, Foundation, and related platforms) clean, accurate, and current across the portfolio.
• Interface with Estimating on change-order turnaround and elevate chronic bottlenecks with a recommendation, not just a problem.

QUALIFICATIONS

• Progressive project coordination experience in commercial mechanical, plumbing, or general construction.
• Working command of construction project controls - submittals, RFIs, buyout and POs, Schedule of Values, change orders, AIA billing support, and closeout.
• Proficiency with construction project-management and financial software (BidTracer, Foundation, or comparable platforms).
• Proven ability to lead people and hold a standard across multiple teams without micromanaging.
• Strong organization, documentation discipline, and follow-through under deadline pressure.
• Valid Arizona driver's license and clean driving record - required.
• Preferred: Prior supervisory or team‑lead experience over coordinators or project administrative staff.
• Preferred: Experience in Arizona commercial construction and public / JOC work.
• Preferred: Familiarity with GC billing and compliance expectations - AIA billing, insurance/PO compliance, and closeout packages.
• Preferred: Exposure to workforce‑forecasting or material‑procurement platforms (e.g., Rivet, Field Materials).

BENEFITS

• Medical, Dental, Vision, and Life Insurance
• Profit Sharing Retirement Plan
• 6 Paid Holidays
• Paid Time Off
• Sick Time
• Company events and more

OUR PROMISE

Tempe Mechanical is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.