Project Coordination Lead: Dispatch & Scheduling

GeoTek; Meridian (ID); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off (PTO)

Paid Holidays

Job summary

GeoTek, Meridian, is hiring a Full-Time Project Coordinator/Dispatch & Document Control Lead to support inspections, manage project files, track data, and assist with billing on large industrial projects.

The role requires strong organization, communication, and multitasking skills in a fast-paced office. A bachelor’s degree or 4 years of related experience is preferred, with proficiency in MS Office and Ajera a plus.

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• Experience with project-based accounting or Ajera is a plus.
• Strong organizational abilities and attention to detail.

Responsibilities

• Coordinate high-volume inspection scheduling and communication with clients, contractors, project managers, and staff.
• Track project data, labor hours, invoices, and reports using accounting and PM software.
• Create and manage project files and administrative documentation.
• Assist billing activities: prepare invoices, monitor budgets, and support collections.
• Process client payments and apply funds to invoices.
• Serve as billing contact to resolve inquiries and maintain client satisfaction.
• Perform quality control reviews of documents and packages for accuracy and compliance.
• Identify process improvements for administrative, scheduling, and project support.
• Support project managers and accounting personnel as needed.
• Perform other duties as assigned.

Skills

Organizational skills

Multitasking

Verbal and written communication

Attention to detail

Education

Bachelor's degree in business administration, accounting, finance, or related field

or minimum 4 years engineering-industry experience

Tools

Microsoft Office

Ajera

Job description

GeoTek, Meridian, is hiring a Full-Time Project Coordinator/Dispatch & Document Control Lead to support inspections, manage project files, track data, and assist with billing on large industrial projects.

The role requires strong organization, communication, and multitasking skills in a fast-paced office. A bachelor’s degree or 4 years of related experience is preferred, with proficiency in MS Office and Ajera a plus.