Project Controls & Documentation Coordinator

Barnhart Crane & Rigging; Lebanon (IN); On-site; USD 30,000 - 39,000; Full time

Job summary

Barnhart Crane & Rigging in Lebanon, Indiana, seeks a temporary Project Controls Administrator to provide administrative, documentation, and scheduling support for field projects at the Eli Lilly site. You will manage project files, RFIs, submittals, change orders, timesheets, invoices, and daily reports, coordinating with crews and office staff to keep the project data accurate and current.

The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Office with advanced

Qualifications

• Proficient with Microsoft Office products with advanced Excel skills.
• Strong organizational, documentation, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage priorities and deadlines with strong attention to detail.
• Experience supporting construction, industrial, or project-based operations preferred.
• Ability to work effectively in a fast-paced, field-driven project environment.

Responsibilities

• Maintain organized project files, including contracts, drawings, lift plans, permits, and correspondence.
• Maintain project documentation including RFIs, submittals, change orders, schedules, deliverables, and other project controls records.
• Support close-out documentation including turnover binders, as-built records, and final reporting.
• Organize meetings, prepare agendas, coordinate logistics, and record and distribute accurate meeting minutes.
• Support daily timesheet collection, expense reports, purchase order requests, and invoice tracking.
• Compile and distribute daily reports, including manpower logs, progress updates, and safety documentation.
• Provide general administrative support to the branch as needed.
• Prepare monthly invoices from daily time sheets.
• Assist in procurement of tools and materials.
• Manage the employee onboarding process, including fit for duty, document collection, site training and badging, and policy orientation.

Skills

Advanced Excel

Microsoft Office

Tools

Coreworx

Metastorm

Job description

Barnhart Crane & Rigging in Lebanon, Indiana, seeks a temporary Project Controls Administrator to provide administrative, documentation, and scheduling support for field projects at the Eli Lilly site. You will manage project files, RFIs, submittals, change orders, timesheets, invoices, and daily reports, coordinating with crews and office staff to keep the project data accurate and current.

The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Office with advanced