Project Controls Administrator

Barnhart Crane & Rigging; Philadelphia (Philadelphia County); On-site; USD 34,000 - 48,000; Full time

Job summary

Barnhart Crane & Rigging is seeking a temporary Project Controls Administrator to provide administrative, documentation, and scheduling support for project execution at the Eli Lilly site in Lebanon, IN. This role supports logistics, crane, rigging, and equipment-setting activities by ensuring accurate project records and seamless coordination across project teams.

The ideal candidate is highly organized with advanced Excel skills, excellent written and verbal communication, and the ability to

Qualifications

• Advanced Excel and MS Office proficiency required.
• Strong organizational, documentation, and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to manage priorities and deadlines with attention to detail.
• Experience in construction, industrial, or project-based operations preferred.
• Ability to thrive in a fast-paced, field-driven environment.

Responsibilities

• Maintain organized project files including contracts, drawings, lift plans, permits, and correspondence.
• Maintain project documentation including RFIs, submittals, change orders, schedules, deliverables, and other project controls records.
• Support close-out documentation including turnover binders, as-built records, and final reporting.
• Organize meetings, prepare agendas, coordinate logistics, and record and distribute accurate meeting minutes.
• Support daily timesheet collection, expense reports, purchase order requests, and invoice tracking.
• Compile and distribute daily reports, including manpower logs, progress updates, and safety documentation.
• Provide general administrative support to the branch as needed.
• Prepare monthly invoices from daily time sheets.
• Assist in procurement of tools and materials.
• Manage the employee onboarding process, including fit for duty, document collection, site training and badging, and policy orientation.

Skills

Advanced Excel

Organizational skills

Documentation

Communication

Construction industry experience

Prioritization

Tools

Coreworx

Metastorm

Construction management software

Job description

About the Job:

Barnhart is seeking a temporary Project Controls Administrator to provide comprehensive administrative, documentation, and scheduling support for project execution at the Eli Lilly site in Lebanon, IN. This role supports logistics, crane, rigging, and equipment-setting activities by ensuring accurate project records, efficient communication, and seamless coordination across project teams. The ideal candidate is highly organized, detail-oriented, and experienced in managing multiple priorities in a fast-paced, field-driven environment. Proficient with all Microsoft office products.

Expected Project Length:

6-12 months with potential of extension pending business demand.

Key Responsibilities:

Project Documentation & Controls

• Maintain organized project files, including contracts, drawings, lift plans, permits, and correspondence.
• Maintain project documentation including RFIs, submittals, change orders, schedules, deliverables, and other project controls records.
• Support close-out documentation including turnover binders, as-built records, and final reporting.

Administrative & Operational Support

• Organize meetings, prepare agendas, coordinate logistics, and record and distribute accurate meeting minutes.
• Support daily timesheet collection, expense reports, purchase order requests, and invoice tracking.
• Compile and distribute daily reports, including manpower logs, progress updates, and safety documentation.
• Provide general administrative support to the branch as needed.
• Prepare monthly invoices from daily time sheets.
• Assist in procurement of tools and materials.
• Manage the employee onboarding process, including fit for duty, document collection, site training and badging, and policy orientation.

Required Qualifications:

• Proficient with all Microsoft office products with advanced Excel skills required.
• Strong organizational, documentation, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage priorities, and deadlines with strong attention to detail.
• Experience supporting construction, industrial, or project-based operations preferred.
• Ability to work effectively in a fast-paced, field-driven project environment.

Preferred Skills and Experience:

• Experience supporting industrial construction or large-scale projects.
• Familiarity with project scheduling, document control, and project management practices.
• Experience in pharmaceutical or industrial construction is a plus.
• Experience utilizing online construction management and workflow systems (e.g., Coreworx, Metastorm, or similar platforms).

PURPOSE

– Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

MINDS OVER MATTER

– Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.

NETWORK

– Barnhart has built teams that form one of our industry’s strongest networks of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

CULTURE

– Barnhart has a strong team culture -- the "One TEAM". We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

EOE/AA Minority/Female/Disability/Veteran

EOE/AA Minority/Female/Disability/Veteran