Field Project Controls Administrator – 6–12 Month Temp

Barnhart Crane & Rigging; Philadelphia (Philadelphia County); On-site; USD 34,000 - 48,000; Full time

Job summary

Barnhart Crane & Rigging is seeking a temporary Project Controls Administrator to provide administrative, documentation, and scheduling support for project execution at the Eli Lilly site in Lebanon, IN. This role supports logistics, crane, rigging, and equipment-setting activities by ensuring accurate project records and seamless coordination across project teams.

The ideal candidate is highly organized with advanced Excel skills, excellent written and verbal communication, and the ability to

Qualifications

• Advanced Excel and MS Office proficiency required.
• Strong organizational, documentation, and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to manage priorities and deadlines with attention to detail.
• Experience in construction, industrial, or project-based operations preferred.
• Ability to thrive in a fast-paced, field-driven environment.

Responsibilities

• Maintain organized project files including contracts, drawings, lift plans, permits, and correspondence.
• Maintain project documentation including RFIs, submittals, change orders, schedules, deliverables, and other project controls records.
• Support close-out documentation including turnover binders, as-built records, and final reporting.
• Organize meetings, prepare agendas, coordinate logistics, and record and distribute accurate meeting minutes.
• Support daily timesheet collection, expense reports, purchase order requests, and invoice tracking.
• Compile and distribute daily reports, including manpower logs, progress updates, and safety documentation.
• Provide general administrative support to the branch as needed.
• Prepare monthly invoices from daily time sheets.
• Assist in procurement of tools and materials.
• Manage the employee onboarding process, including fit for duty, document collection, site training and badging, and policy orientation.

Skills

Advanced Excel

Organizational skills

Documentation

Communication

Construction industry experience

Prioritization

Tools

Coreworx

Metastorm

Construction management software

Job description

Barnhart Crane & Rigging is seeking a temporary Project Controls Administrator to provide administrative, documentation, and scheduling support for project execution at the Eli Lilly site in Lebanon, IN. This role supports logistics, crane, rigging, and equipment-setting activities by ensuring accurate project records and seamless coordination across project teams.

The ideal candidate is highly organized with advanced Excel skills, excellent written and verbal communication, and the ability to