Project Control Manager

Vallum Associates; Greenwich (CT); On-site; USD 90,000 - 130,000; Full time

Job summary

Vallum Associates in Greenwich, CT seeks an experienced Project Controls Specialist to lead the Procore-driven administration of Commercial & Industrial solar construction projects. The role emphasizes accurate cost tracking, contract management, procurement coordination, and thorough project documentation.

You will own Procore across portfolios, including project setup, template configuration, budget uploads, reporting, and user permissions, while ensuring SOPs are followed.

Qualifications

• Bachelor’s degree in Construction Administration, Business Administration, Project Management, or a related field.
• Strong hands-on Procore experience is required, including project setup, budget and contract management, cost tracking, document control, reporting, and user administration.
• Experience in project controls, construction administration, or project management support.
• Experience supporting Commercial & Industrial (C&I) solar construction projects preferred.
• Knowledge of construction contracts, purchase orders, subcontract administration, and accounts receivable.

Responsibilities

• Manage all project controls and administrative activities for C&I solar construction projects, focusing on Procore.
• Own and manage Procore across projects, including setup, budget uploads, contract management, cost updates, document control, reporting, and user permissions.
• Ensure project managers and internal teams maintain accurate, up-to-date project information and SOPs.
• Draft, execute, and track funding agreements, construction contracts, and subcontracts, keeping documentation organized.
• Prepare purchase orders, tax exemption forms, and procurement documents coordinating with procurement and project teams.
• Track project costs, budgets, commitments, and expenditures; support cost breakdowns and financial reporting.
• Coordinate with accounting on A/R processes to ensure timely invoicing and payments.
• Support tax equity documentation and project cost allocations with Finance.

Skills

Project controls

Procore proficiency

Budget management

Contract management

Cost tracking

Document control

Reporting

User administration

Microsoft Excel

Cross-functional coordination

Education

Bachelor’s degree in Construction Administration, Business Administration, Project Management, or related field

Tools

Procore

Job description

• Manage all project controls and administrative activities for Commercial & Industrial (C&I) solar construction projects, with a strong focus on Procore, contract management, cost tracking, procurement, and project documentation.
• Own and manage Procore software across construction projects, including project setup, template configuration, budget uploads, contract management, cost updates, document control, reporting, user permissions, and company directory maintenance.
• Ensure project managers and internal teams maintain accurate, up-to-date project information in Procore and follow established standard operating procedures (SOPs).
• Draft, execute, and track funding agreements, construction contracts, and subcontracts, ensuring all documentation is properly maintained.
• Prepare purchase orders (POs), sales tax exemption forms, and procurement documentation while coordinating with procurement, logistics, vendors, and project management teams.
• Track project costs, budgets, commitments, and expenditures, supporting project cost breakdowns and financial reporting.
• Manage accounts receivable (A/R) by tracking project milestones, coordinating with project managers to verify completion, and working with Accounting to ensure timely invoicing and payment collection.
• Support the Finance team with tax equity documentation, project cost allocations, and other project-related financial records.
• Coordinate quarterly time allocation reports for project managers and engineers to support accurate salary and project cost allocations.
• Generate Procore reports and maintain accurate records to support project performance tracking, financial reviews, and compliance.
• Serve as a key liaison between project management, accounting, finance, procurement, vendors, and subcontractors to ensure smooth project execution.
• Provide administrative and operational support for additional project controls requirements as needed.

Requirements

• Bachelor’s degree in Construction Administration, Business Administration, Project Management, or a related field.
• Strong hands-on experience with Procore is required, including project setup, budget and contract management, cost tracking, document control, reporting, and user administration.
• Proven experience in project controls, construction administration, or project management support.
• Experience supporting Commercial & Industrial (C&I) solar construction projects is highly preferred.
• Working knowledge of construction contracts, purchase orders, subcontract administration, project budgets, and accounts receivable.
• Experience with construction accounting, project cost tracking, and financial documentation is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel, for project tracking and reporting.
• Strong organizational skills, attention to detail, communication skills, and the ability to coordinate across multiple teams.
• Ability to manage multiple projects, maintain accurate documentation, and ensure compliance with internal procedures.