Project Billing Specialist — Engineering & Projects

Thornton Tomasetti; Kansas City (MO); On-site; USD 331,000 - 551,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life, AD&D, &

401k with company matching

Tuition reimbursement

Commuter transit benefits

Paid Time Off

Tuition Reimbursement

Wellness programs

Job summary

Thornton Tomasetti is seeking a Billing Coordinator to support financial operations, set up project accounts, prepare invoices, and collaborate with project managers to ensure billing accuracy. The role involves maintaining documentation and generating financial reports while supporting collections and special accounting projects.

The ideal candidate has 2–8 years of billing experience in the engineering/architecture field, with an associate or bachelor’s degree in accounting/finance and

Qualifications

• 2–8 years of billing experience, preferably in engineering/architecture/construction.
• Associate or bachelor’s degree in accounting/finance or a related field.
• Familiarity with Government Agency Billing & Audits (WAWF/DCAA/PANYNJ/FAR/GSA) preferred.
• Knowledge of Dynamics software is ideal.
• Proficient in MS Excel and strong analytical and communication skills.

Responsibilities

• Set up new projects and monitor project status in the accounting system.
• Communicate with Project Managers about contract documents, change orders, approvals, and billing-related modifications.
• Compile, analyze, and process a high volume of project bills monthly.
• Ensure invoices are accurate and comply with guidelines.
• Review weekly timesheets for submission and approval before invoicing.
• Maintain project billing folders and provide accessible documents for managers and accounting.
• Communicate professionally with clients and staff and respond to inquiries.
• Investigate billing discrepancies and reconcile accounts.

Skills

Billing coordination

Contract communications

Analytical thinking

Written & verbal communication

Education

Associate or bachelor’s degree in accounting/finance

Tools

Dynamics

MS Excel

Job description

Thornton Tomasetti is seeking a Billing Coordinator to support financial operations, set up project accounts, prepare invoices, and collaborate with project managers to ensure billing accuracy. The role involves maintaining documentation and generating financial reports while supporting collections and special accounting projects.

The ideal candidate has 2–8 years of billing experience in the engineering/architecture field, with an associate or bachelor’s degree in accounting/finance and