Billing Coordinator

Thornton Tomasetti; Chicago (IL); On-site; USD 1,400 - 551,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

AD&D

Disability insurance

FSAs

Paid time off

Family leave

Tuition reimbursement

Commuter benefits

401k with company match

Fitness reimbursement

Job summary

Thornton Tomasetti is seeking a Billing Coordinator to support financial operations by managing project billing, setting up project accounts, and preparing invoices. The role collaborates with billing executives and project managers to monitor financial health and ensure accurate records.

The position emphasizes organized documentation, timely reporting, and collaboration across teams. A background in accounting/finance and MS Excel proficiency are preferred for this role in our Chicago area

Qualifications

• 2 - 8 years of billing experience in engineering, architecture, or construction preferred.
• Bachelor’s or Associate degree in accounting/finance or related field.
• Familiarity with Government Agency Billing & Audits (WAWF, DCAA, FAR, GSA).
• Proficient in MS Excel and strong analytical skills.

Responsibilities

• Set up new projects and monitor existing projects in the accounting system.
• Coordinate with Project Managers on contract documents and billing changes.
• Prepare and process a high volume of project bills monthly.
• Ensure invoices comply with corporate guidelines and are accurate.
• Review weekly timesheets to ensure they are approved before invoicing.
• Maintain project billing folders and accessible documentation.
• Provide timely responses to inquiries and assist with collections when needed.
• Investigate billing discrepancies and reconcile accounts.

Skills

Billing experience

MS Excel

Analytical thinking

Communication skills

Education

Associate or bachelor’s degree in accounting/finance

Tools

Dynamics

Job description

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

Your Role

The Billing Coordinator plays a critical role in supporting the financial operations of the organization by managing project billing activities and ensuring the accuracy of financial transactions. This position is responsible for setting up and maintaining project account information, preparing and revising invoices, and collaborating with billing executives and project managers to monitor the financial health of projects. The Billing Coordinator maintains organized documentation, and provides financial reports as needed. Additionally, this role supports collections efforts and assists with special accounting projects.

What You’ll Do

• Set up new projects and monitor the status of existing projects in the accounting system.
• Effectively communicate with Project Managers regarding contract documents, change orders, and other contract modifications, approvals, and any additional services related to billing.
• Compile, analyze, & process a high volume of project bills to clients on a monthly basis.
• Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines.
• Review weekly timesheets to ensure that they have been submitted and approved prior to invoicing.
• Maintain project billing folder and accounting system to ensure all invoices and other project-related documents are readily accessible for project managers & the accounting department.
• Communicate professionally with project managers, clients, and other staff to provide accurate information and respond timely to inquiries and completion of assignments.
• Investigate billing errors, resolve discrepancies, and reconcile the account.

What You’ll Bring

• 2 - 8 years plus of billing experience, preferably in the engineering, architectural, or construction industry.
• Associate or bachelor’s degree in accounting/finance or a similar field.
• Familiarity with Government Agency Billing & Audits preferred: WAWF/DCAA/PANYNJ/FAR/GSA
• Knowledge of Dynamics software is ideal.
• Proficient in MS Excel.
• Excellent analytical and problem-solving skills.
• Strong written and verbal communication skills.

Compensation

The rate for this position generally is $1 - $400 hourly. This range is a good faith estimate provided pursuant to the Illinois State Pay Transparency Law. It is based on what a successful Illinois State applicant might be paid and assumes that the successful candidate will be in Illinois State or perform the position from Illinois State. Similar positions located outside of Illinois State will not necessarily receive the same compensation. Actual pay rates may vary from the range, as permitted by Illinois Equal Pay Transparency Law. Compensation offers will be based on various factors, including operational needs, individual education, qualifications and experience, work location and comparison to employee already in the role, as well as other considerations permitted by law. A potential new employee’s pay history will not be used in compensation decisions.

Benefits

• Medical, Dental, Vision, Life, AD&D, Disability and other voluntary benefits
• Flexible Spending Accounts for Medical and Childcare
• Paid Time Off, Family Leave for New Parents, Volunteer Time
• Tuition Reimbursement
• Commuter Transit (where available)
• 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments
• Fitness Reimbursement
• And other various wellness, diversity/inclusion and employee resource programs and initiatives

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.