Engineering Billing Coordinator: Invoicing & Project Health

Thornton Tomasetti; Chicago (IL); On-site; USD 1,400 - 551,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

AD&D

Disability insurance

FSAs

Paid time off

Family leave

Tuition reimbursement

Commuter benefits

401k with company match

Fitness reimbursement

Job summary

Thornton Tomasetti is seeking a Billing Coordinator to support financial operations by managing project billing, setting up project accounts, and preparing invoices. The role collaborates with billing executives and project managers to monitor financial health and ensure accurate records.

The position emphasizes organized documentation, timely reporting, and collaboration across teams. A background in accounting/finance and MS Excel proficiency are preferred for this role in our Chicago area

Qualifications

• 2 - 8 years of billing experience in engineering, architecture, or construction preferred.
• Bachelor’s or Associate degree in accounting/finance or related field.
• Familiarity with Government Agency Billing & Audits (WAWF, DCAA, FAR, GSA).
• Proficient in MS Excel and strong analytical skills.

Responsibilities

• Set up new projects and monitor existing projects in the accounting system.
• Coordinate with Project Managers on contract documents and billing changes.
• Prepare and process a high volume of project bills monthly.
• Ensure invoices comply with corporate guidelines and are accurate.
• Review weekly timesheets to ensure they are approved before invoicing.
• Maintain project billing folders and accessible documentation.
• Provide timely responses to inquiries and assist with collections when needed.
• Investigate billing discrepancies and reconcile accounts.

Skills

Billing experience

MS Excel

Analytical thinking

Communication skills

Education

Associate or bachelor’s degree in accounting/finance

Tools

Dynamics

Job description

Thornton Tomasetti is seeking a Billing Coordinator to support financial operations by managing project billing, setting up project accounts, and preparing invoices. The role collaborates with billing executives and project managers to monitor financial health and ensure accurate records.

The position emphasizes organized documentation, timely reporting, and collaboration across teams. A background in accounting/finance and MS Excel proficiency are preferred for this role in our Chicago area