Project Billing Specialist

Quest International; Tempe, Northern (AZ, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Traylor Bros., Inc. in Tempe, AZ is seeking a Project Billing Specialist to support billing and financial operations on a major pumped storage hydropower project.

You will prepare invoices, validate costs, and work with project teams to ensure accurate, timely billing and compliant reporting. The role involves coordinating with Project Controls and Accounting, tracking contract values and changes, and supporting monthly close with billing summaries and forecasts.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Construction Management, or related field preferred.
• Minimum of 3 years of billing, project accounting, or construction accounting experience, preferably on large EPC, infrastructure, or heavy civil construction projects.
• Experience with progress billing, cost-plus contracts, unit-price contracts, and change order billing is preferred.
• Strong understanding of project accounting principles and contract billing requirements.
• Proficiency in Microsoft Excel and Microsoft Office Suite.

Responsibilities

• Prepare and submit client invoices in accordance with contract terms, billing schedules, and project milestones.
• Review and validate project costs, labor, equipment, subcontractor, and material charges prior to invoicing.
• Coordinate with Project Managers, Project Controls, and Accounting to ensure billing accuracy and completeness.
• Track contract values, change orders, retainage, and billing status throughout the project lifecycle.
• Monitor accounts receivable and assist with collection efforts by resolving billing questions or discrepancies.
• Maintain detailed billing documentation to support audits and client inquiries.
• Reconcile project costs with billing records and identify discrepancies for resolution.
• Support monthly financial close by preparing billing reports, revenue updates, and project financial summaries.
• Assist with forecasting project revenue and cash flow based on billing schedules.
• Ensure compliance with company policies, contract requirements, and accounting standards.
• Maintain organized electronic and hard-copy project billing records.
• Participate in process improvement initiatives to enhance billing efficiency and accuracy.
• Collaborate with cross-functional teams to ensure timely financial reporting and project success.

Skills

Billing

Project accounting

Construction accounting

Excel

Analytical skills

Attention to detail

Communication

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration/Construction Management

Tools

Oracle

SAP

JD Edwards

Viewpoint

CMiC

Job description

Traylor Bros, Inc

Project Billing Specialist

1790-356

Project Billing Specialist opportunity with Traylor Bros., Inc!

Traylor Bros., Inc. (TBI) is one of the most respected and sought-after tunneling firms in a very specialized industry. We are one of the few companies that possess the ability to complete the most technically demanding underground projects, whether soft ground or hard rock. Our track record of more than 110 projects and 90-plus miles of bored tunnels speaks for itself.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing limitless opportunities for personal and professional growth in a close-knit and collaborative organization.

Our Core Values:

• Safety We are committed to providing a safe work environment. This is always our priority.
• People Our talented team is our greatest asset. We provide opportunity, reward performance, and support a positive and balanced work environment.
• Innovation. We have the ability to engineer creative solutions to overcome any obstacle.
• Ethics. We are honest and ethical in all our business dealings.
• Communication. We encourage open and honest communication throughout our organization.
• Community. We add value to our industry and the communities in which we work.

Position Summary

Our customer is a utility in Arizona looking to add 2,000 MW of pumped storage energy to its overall capacity to meet growing demand on its network. We are building a high-performing joint venture team to deliver this complex EPC heavy civil project and are looking for motivated, hands-on, collaborative innovators, doers, and problem solvers.

The project will involve the use of a lower reservoir and the creation of an upper reservoir through the construction of new dams. The reservoirs will be connected by underground waterways tunneled into the rock, channeling water down the approximately 1,200-foot drop between the two reservoirs. The project scope includes significant access road development, construction of the upper reservoir with dams and an overflow spillway, underground tunnel waterways in challenging geological and hydrogeological conditions, upper and lower reservoir inlet/outlet structures, hydromechanical equipment, an underground powerhouse, and surface site facilities and buildings.

This is your opportunity to be part of a truly historic project.

The Project Billing Specialist will play a critical role in supporting project financial operations by ensuring accurate, timely, and compliant billing throughout the life of the project. This position works closely with Project Controls, Accounting, Operations, Procurement, and the client to prepare invoices, monitor contract billing requirements, reconcile project costs, and support financial reporting.

Key Responsibilities

• Prepare and submit client invoices in accordance with contract terms, billing schedules, and project milestones.
• Review and validate project costs, labor, equipment, subcontractor, and material charges prior to invoicing.
• Coordinate with Project Managers, Project Controls, and Accounting to ensure billing accuracy and completeness.
• Track contract values, change orders, retainage, and billing status throughout the project lifecycle.
• Monitor accounts receivable and assist with collection efforts by resolving billing questions or discrepancies.
• Maintain detailed billing documentation to support audits and client inquiries.
• Reconcile project costs with billing records and identify discrepancies for resolution.
• Support monthly financial close by preparing billing reports, revenue updates, and project financial summaries.
• Assist with forecasting project revenue and cash flow based on billing schedules.
• Ensure compliance with company policies, contract requirements, and accounting standards.
• Maintain organized electronic and hard-copy project billing records.
• Participate in process improvement initiatives to enhance billing efficiency and accuracy.
• Collaborate with cross-functional teams to ensure timely financial reporting and project success.
• Perform other duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Construction Management, or a related field preferred.
• Minimum of 3 years of billing, project accounting, or construction accounting experience, preferably on large EPC, infrastructure, or heavy civil construction projects.
• Experience with progress billing, cost-plus contracts, unit-price contracts, and change order billing is preferred.
• Strong understanding of project accounting principles and contract billing requirements.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with ERP/accounting systems such as Oracle, SAP, JD Edwards, Viewpoint, CMiC, or similar systems preferred.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced project environment.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with project teams, clients, and finance personnel.

Preferred Qualifications

• Experience supporting large-scale heavy civil, tunneling, mining, hydroelectric, or infrastructure construction projects.
• Knowledge of joint venture accounting and billing practices.
• Experience working with owner invoicing requirements for utility or public infrastructure projects.
• Familiarity with earned value management (EVM) and project controls concepts.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Occasionally lift up to 20 pounds.
• Ability to visit project sites as needed.
• Ability to travel occasionally.

Why Join Us?

Join a team delivering one of the most significant pumped storage hydropower projects in North America. You'll work alongside industry-leading professionals on a once-in-a-generation infrastructure project that will provide reliable, renewable energy for decades to come. If you're looking to make a meaningful impact while growing your career in project finance and construction operations, we'd like to hear from you.

Traylor Bros., Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, veteran status, sex, sexual orientation, gender identity, age, genetic information, pregnancy, disability, protected activity, or other non-merit factors.

Tempe, Arizona, United States

Full-Time/Regular

PI286001833