Project Billing Specialist

Avenue Consultants; Salt Lake City (UT); Sur place; USD 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

Excellent medical, dental, and vision

Generous PTO & paid holidays

401(k) matching

FSA & HSA options

Paid parental leave

Bonus opportunities

Résumé du poste

Avenue Consultants in Salt Lake City is seeking an experienced Project Billing Specialist to own client billing for engineering and consulting projects. This role requires solid hands-on invoicing experience and the ability to step in quickly.

The position focuses on project-based invoicing, contract management, and precise documentation in a fast-paced environment. Based in Taylorsville, UT, the full-time Billing Specialist will coordinate with project managers and the finance team, review

Qualifications

• 2+ years hands-on invoicing or billing experience with project-based invoicing.
• Detail-heavy invoicing requiring supporting documentation.
• Notary preferred but not required.

Responsabilités

• Prepare and process client invoices in coordination with project managers and the finance team.
• Review, reconcile, and process credit card receipts and employee expense reports.
• Verify subconsultant invoices for accuracy and contract compliance.
• Prepare, distribute, and manage contracts for services.
• Maintain electronic filing systems for contracts, invoices, and admin records.
• Manage internal administrative platform ensuring data accuracy.
• Maintain organized records and manage spreadsheets/databases.
• Coordinate workflow with administrative staff to ensure smooth operations.
• Respond to general business inquiries and provide admin support.

Connaissances

Communication

Detail oriented

Independent

Team player

Pressure management

Willingness to learn

Confidentiality

Microsoft Office Suite

Formation

2+ years invoicing/Billing experience

Billing with detailed documentation

Notary preferred

Outils

Microsoft Excel

Description du poste

Project Billing Specialist

Application Deadline: 30 October 2026

Department: Finance

Employment Type: Full Time

Location: Taylorsville, UT

Description

Avenue's Finance team in Salt Lake City is hiring an experienced invoicing professional to owner client billing for engineering and consulting projects. The invoicing is specialized, and training will be provided, but solid hands-on invoicing experience is required to step in quickly. This is not an entry-level role.

Job Duties

• Prepare and process client invoices in coordination with project managers and the finance team
• Review, reconcile, and process company credit card receipts and employee expense reports
• Review and verify subconsultant invoices for accuracy, contract compliance, and proper documentation
• Prepare, distribute, and manage contracts for various services
• Enhance and maintain electronic filing systems for contracts, invoices, and administrative records
• Manage and maintain the company’s internal administrative platform, ensuring data accuracy and proper use
• Maintain organized paper and electronic records, compile reports, and manage spreadsheets and databases
• Coordinate workflow with other administrative staff and disciplines to ensure smooth operations
• Respond to general business inquiries and perform additional administrative support duties as assigned

Qualifications

Education & Experience

• 2+ years of hands-on invoicing or billing experience (preparing and issuing invoices, not only collections or payment posting)
• Experience with detail-heavy billing, such as project-based, hourly, or contract-based invoicing, or billing that requires supporting documentation
• Strong Excel skills (lookups, pivot tables, reconciling data)
• Notary preferred but not required

Skills

• Good communication skills with the capability to effectively interact with internal and external stakeholders at all levels
• Strong written and verbal communication skills
• Detail oriented and self-starter; can work independently and in a team environment
• Ability to work well under pressure and manage multiple high-priority assignments in a fast-paced environment
• Willingness to learn, provide feedback, and receive feedback
• High Level of confidentiality, trust, and integrity
• Proficient with Microsoft Office Suite

Physical Requirements

• Must be able to remain in a stationary position for up to 100% of the time
• Consistently operates a computer and other office equipment such as scanner/printer, paper cutter, laminator, etc.
• Constantly communicates with discipline experts, clients, team members, etc. Must be able to exchange accurate information in these situations
• Must be able to perceive digital software, programs, and websites

Benefits

• Excellent medical, dental, and vision plans
• Generous PTO & paid holidays
• FSA & HSA options401(k) matching
• Paid parental leave
• Bonus opportunities