Billing Manager

LHH; Chicago (IL); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible work schedules

Stable company with room for growth

Life insurance

Employee assistance programs

401K match program

PTO increases every year

Starting at 3 weeks paid time off

Starting at 1 week additional sick time

HSA and FSA plans

Job summary

A prominent staffing solution provider in Chicago is seeking a detail-oriented Billing Operations Manager to oversee billing workflows. The ideal candidate should have over 4 years of experience, excellent communication skills, and proficiency in ERP systems. This role offers a hybrid work model and competitive salary ranging from $70,000 to $100,000 based on experience, along with comprehensive benefits including 401K matching and paid time off.

Qualifications

• 4+ years of experience in billing and accounting support.
• Ability to partner with internal and external teams effectively.
• Prior experience with T&E billing policies is a plus.

Responsibilities

• Coordinate monthly invoicing cycles with review of contracts.
• Monitor accounts receivable and follow up on outstanding payments.
• Assist with month-end close and financial reporting.

Skills

Attention to detail

Communication skills

Project management

ERP systems proficiency

Advanced Excel skills

Education

Bachelor’s degree in related field

Tools

Business Central

Dynamics GP

Viewpoint

NetSuite

Job description

Overview

Role Overview

This critical role manages billing workflows and operations from beginning to end. Ensuring accurate and timely project support to finance teams, clients, and project managers, resolving discrepancies and tracking work-in-progress. The ideal candidate will be detail-oriented, tech savvy, and skilled in project-based billing and accounting support.

Responsibilities

• Coordinate monthly invoicing cycles, collaborating with teams to review contracts, billing terms, and project reporting
• Set up, maintain, and close-out projects in billing portals, uploading invoices and ensuring proper documentation
• Monitor accounts receivable and follow up on outstanding payments
• Facilitate vendor payment processing and responding to check requests
• Validate project timelines and labor hours with Project Leads for accurate time-reporting
• Track expenses, purchase orders, materials and equipment lists for validation prior to billing
• Collaborate with finance and operations teams to support revenue recognition and reporting accuracy
• Assist with month-end close and financial reporting related to project billing and reconciliation
• Provide assistance to Controller, CFO, and other accounting team staff monthly, quarterly, and annually

Qualifications & Skills

• Bachelor’s degree in related field preferred
• Skilled communicator and excellent attention to detail
• At least 4+ years of experience
• Must be able to partner with teams internally and externally with ease
• Should have prior experience with T&E billing policies
• Comfortable using ERP systems (Business Central, Dynamics GP, Viewpoint, or NetSuite preferred)
• Advanced Excel skills

Salary & Compensation

$70,000-$100,000 Dependent on skill-level, years’ of experience, and other factors

• Hybrid work model after first 90 days
• Flexible work schedules available to all
• Stable company with room for growth
• Life insurance
• Employee assistance programs
• 401K match program
• PTO increases every year
• Starting at 3 weeks paid-time-off
• Starting at 1 week additional sick-time
• HSA and FSA plans

Equal Opportunity & Privacy

Equal Opportunity Employer/Veterans/Disabled

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