In-Office Project Billing Specialist

Coates Field Service Inc; Oklahoma City (OK); On-site; USD 55,000 - 75,000; Full time

Job summary

Coates Field Service Inc in Oklahoma City is seeking a full-time Project Billing Specialist to support client billing, subcontractor invoicing, and general accounting functions.

The role involves coordinating timesheets, processing invoices, and maintaining accurate project data. You will communicate with clients, vendors, and CFO to ensure timely, accurate billing and reporting. This is an in-office position, five days a week.

Qualifications

• High School Diploma is required.
• Associate’s degree in accounting preferred but not required.
• A minimum of four (4) years’ experience working in an Accounting Department is required.
• Must have previous billing experience, preferably in a project-related environment.

Responsibilities

• Coordinate the timely collection, submission, and validation of employee timesheets and expenses.
• Execute the monthly client billing and any subcontractor invoice cycles timely.
• Develop an understanding of each client’s billing requirements and maintain proactive communication with clients and CFO.
• Manage accuracy of employee assignments and ensure only authorized personnel are billed.
• Maintain project information in the accounting system including purchase authorizations, budgets and client contacts.
• Support the Accounting group as back-up for other positions as needed.

Skills

Client billing

Subcontractor invoicing

Accounting support

Reporting

Microsoft Excel

Education

High School Diploma

Associate’s degree in accounting

Tools

Excel

Project-based accounting systems

Job description

Coates Field Service Inc in Oklahoma City is seeking a full-time Project Billing Specialist to support client billing, subcontractor invoicing, and general accounting functions.

The role involves coordinating timesheets, processing invoices, and maintaining accurate project data. You will communicate with clients, vendors, and CFO to ensure timely, accurate billing and reporting. This is an in-office position, five days a week.