Project Billing & Cost Control Specialist

Rex Moore Electrical & Systems Contractors & Engineers; Sacramento (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health Benefits

401(k) with Company Match

Life and Disability Benefits

Paid Holidays & Paid Time Off

Tuition Reimbursement Program

Job summary

Rex Moore Electrical & Systems Contractors & Engineers seeks a Project Accountant to manage billing, cost control, and compliance for multiple projects. The role collaborates with project managers, finance, and external partners to ensure timely reporting and proper contract adherence.

The ideal candidate will have strong analytical skills, experience with project-based accounting, and proficiency in financial software to streamline billing, reporting, and reconciliations.

Qualifications

• Minimum of 2 years of project accounting experience, preferably in a project-based environment
• Proficiency in MS Excel (intermediate), including LOOKUP, Pivot Tables and reporting
• Strong data entry skills with a high level of accuracy and attention to detail
• Experience with project-based accounting
• Solid understanding of construction billing procedures and compliance requirements
• Proven ability to prioritize tasks effectively in a fast-paced environment while managing multiple deadlines
• Strong multi-tasking skills with the ability to meet deadlines and maintain accuracy
• Excellent customer service and communication skills, both written and verbal
• Experience with Dynamics AX Accounting or other ERP systems for financial management
• Proficiency in working within a networked computer environment, including accounting and ERP systems

Responsibilities

• Lead monthly progress billings and reporting, including lien releases, ensuring accuracy and compliance.
• Partner closely with project managers to ensure precise and timely project billing, including invoice preparation and thorough review.
• Prepare and analyze over/under billing summaries, providing key insights and collaborating with management for accurate project financial reporting.
• Process monthly invoices and issue miscellaneous invoices directly to customers, ensuring full accuracy and alignment with project terms.
• Review and approve change order budgets, ensuring financial accuracy and alignment with project scope.
• Oversee project startups by ensuring all required documentation is complete and accurate, including billing setups, contract details, preliminary notice filings, and insurance certificates.
• Maintain organized and accurate billing files, ensuring they are complete and easily accessible for financial reporting and audit purposes.
• Ensure all financial obligations are met and budgets finalized, collaborating with project managers to resolve outstanding issues promptly.
• Maintain up‑to‑date records of sub‑tier and supplier release logs, addressing and resolving disputes with the Accounts Payable team to prevent payment delays.
• Ensure strict adherence to billing schedules, accurate invoice preparation, and timely collections, while managing lien releases for project billings and sub‑tier suppliers.
• Conduct job cost analysis and reallocate job costs as needed to ensure accurate financial reporting and project budgeting.
• Reconcile project accounts, accurately record all financial transactions, and independently correct discrepancies.
• Accurately record all incoming ACH, credit card, and cash deposits into the accounting system and allocate them to the appropriate project.
• Conduct credit checks on new customer accounts and provide risk assessments to inform decision‑making.
• Assist with ACH payment setup and customer onboarding for a smooth integration of new accounts.
• Maintain and update the billing log by tracking all billable items, invoices issued, adjustments, and project milestones.
• Liaise with project managers, operations teams, and finance staff to resolve discrepancies and ensure financial accuracy.
• Identify opportunities to streamline billing and reporting processes to improve efficiency and accuracy.
• Proactively monitor billing activity to ensure accuracy across all assigned accounts, maintain up‑to‑date billing and contact information, and manage collections to ensure timely receipt of payments.
• Manage collections for service project billings by coordinating with the service team to resolve invoice discrepancies and ensure timely payment.

Skills

Project accounting experience

Attention to detail

Customer service and communication

Task prioritization

Multi-tasking

Data entry accuracy

Tools

MS Excel

Dynamics AX

Job description

Rex Moore Electrical & Systems Contractors & Engineers seeks a Project Accountant to manage billing, cost control, and compliance for multiple projects. The role collaborates with project managers, finance, and external partners to ensure timely reporting and proper contract adherence.

The ideal candidate will have strong analytical skills, experience with project-based accounting, and proficiency in financial software to streamline billing, reporting, and reconciliations.