Construction Project Accountant: Billing & Analytics

Rex Moore; Sacramento (CA); On-site; USD 68,339,980 - 99,315,316; Full time

Benefits offered by this job

Health Benefits

401(k) with Company Match

Life and Disability Benefits

Paid Holidays & Paid Time Off

Access to multiple types of training

Opportunities for Self‑development and

Job summary

Rex Moore in Sacramento, CA is seeking a Project Accountant to manage accurate billing, cost control, and ensure compliance with accounting standards on active projects.

You will collaborate with project managers, finance teams, and external partners to ensure timely reporting, accurate invoicing, and financial health of each project. This is a full-time opportunity requiring 2+ years of project accounting experience and strong Excel/ERP skills.

Qualifications

• Minimum 2 years project accounting experience.
• Proficiency in MS Excel (intermediate level) with data analysis, lookup functions, pivot tables, and reporting.
• Strong data entry skills with high accuracy.
• Experience with project-based accounting and construction billing procedures.
• Solid understanding of compliance requirements.
• Ability to prioritize tasks and manage multiple deadlines.
• Excellent written and verbal communication skills.
• Experience with Dynamics AX or other ERP systems for financial management.
• Proficiency in a networked computer environment.

Responsibilities

• Lead monthly progress billings and reporting, including lien releases, using MS Excel, MS Dynamics AX, Textura, and other systems.
• Partner with project managers to ensure precise and timely billing, including invoice preparation and review.
• Prepare and analyze over/under billing summaries, providing key insights and collaborating with management.
• Process monthly invoices and issue miscellaneous invoices directly to customers, ensuring accuracy.
• Review and approve change order budgets, ensuring financial accuracy and alignment with scope.
• Oversee project startups by ensuring required documentation is complete (billing setups, contract details, preliminary notices, insurance certificates).
• Maintain organized billing files for financial reporting and audits.
• Ensure all financial obligations are met at job closeout, collaborating with project managers to resolve issues.
• Maintain sub‑tier and supplier release logs, resolving disputes with Accounts Payable and project managers.
• Adhere to billing schedules, prepare invoices, and collect payments; manage lien releases.
• Conduct job cost analysis and reallocate costs for accurate reporting and budgeting.
• Reconcile project accounts, identifying and correcting discrepancies.
• Record ACH, credit card, and cash deposits, ensuring proper categorization and allocation.
• Conduct credit checks on new customer accounts to assess risk.
• Assist with ACH payment setup and customer onboarding.
• Maintain and update the billing log, tracking billable items and retention amounts.
• Liaise with project managers, operations, and finance staff to resolve discrepancies.
• Identify opportunities to streamline billing and reporting processes.
• Monitor billing activity across accounts; maintain accurate billing and contact information.
• Manage collections for service project billings, coordinating with the service team.

Skills

MS Excel (intermediate)

Data analysis

Attention to detail

Communication skills

Time management

Dynamics AX experience

Education

2+ years project accounting experience

Tools

MS Dynamics AX

ERP systems

Job description

Rex Moore in Sacramento, CA is seeking a Project Accountant to manage accurate billing, cost control, and ensure compliance with accounting standards on active projects.

You will collaborate with project managers, finance teams, and external partners to ensure timely reporting, accurate invoicing, and financial health of each project. This is a full-time opportunity requiring 2+ years of project accounting experience and strong Excel/ERP skills.