Project Billing & Contracts Coordinator

ArchKey Solutions; Fargo (ND); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Paid time off

Wellness programs

Tuition reimbursement

Employee assistance program

Professional development

Job summary

ArchKey Solutions in Fargo, ND is seeking a Project Finance Coordinator to manage the financial aspects of project work, focusing on billing, contract management, and compliance. You will collaborate with project managers to ensure accurate invoicing and adherence to customer terms.

Ideal candidates have at least 2 years in accounting or project finance, proficiency with ERP and billing systems, strong Excel skills, and a detail-oriented, collaborative mindset to support a fast-paced

Qualifications

• High School diploma or equivalent. An associate degree or equivalent work experience in business administration, accounting or a related field is preferred.
• Minimum 2+ years of work experience in accounting, business management, or administration. Knowledge of the construction industry is a plus.
• Experience with database, spreadsheet, accounting and billing software; proficiency with Excel; understanding of AR practices.

Responsibilities

• Provides accounting support for project managers from project start-up to project close-out.
• Prepares accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Submits packets to customers by the specified due dates, uploads them into relevant portals as needed, and posts to the ERP system.
• Maintains and updates the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages compliance items: Project Insurance Certificates, wrap-up insurance programs, bonds, and UCC filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates strong, cooperative relationships with internal/external customers; upholds DEI and ethical practices.
• Promotes Lean concepts to improve operations.

Skills

Detail oriented

Strong communication

Team player

Analytical skills

Customer service

Prioritization

Problem solving

Integrity

Education

High School diploma or equivalent

Associate degree in business/admin or related field

Tools

eCMS

Excel

ERP systems

Job description

ArchKey Solutions in Fargo, ND is seeking a Project Finance Coordinator to manage the financial aspects of project work, focusing on billing, contract management, and compliance. You will collaborate with project managers to ensure accurate invoicing and adherence to customer terms.

Ideal candidates have at least 2 years in accounting or project finance, proficiency with ERP and billing systems, strong Excel skills, and a detail-oriented, collaborative mindset to support a fast-paced