Project Finance Coordinator

ArchKey Solutions; Clinton (MD); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with employer match

Paid time off and holidays

Wellness programs

Professional development opportunities

Tuition reimbursement

Employee assistance programs

Job summary

ArchKey Solutions is seeking a Project Finance Coordinator in the United States. You will collaborate with project managers to oversee financial aspects, including billing, contracts, and compliance, throughout the project lifecycle.

The role emphasizes accuracy, organization, and cross-functional communication to support timely invoicing and maintain project data in the ERP system.

Qualifications

• Minimum 2+ years in accounting, business management, or administration.
• Experience with project billing, contracts, and compliance preferred.
• Proficiency with database, spreadsheet, and billing software.

Responsibilities

• Provide accounting support for project managers from start-up to close-out.
• Prepare monthly billing packets and supporting documents per terms and contracts.
• Submit packets by due dates and upload to required portals.
• Maintain ERP data: budgets, contracts, billing, project info as directed.
• Manage project insurance, wrap-up programs, bonds, and notices.
• Resolve billing disputes and compliance issues with customers.
• Build strong relationships with internal and external customers.

Skills

Detail-oriented

Strong communication

Cross-functional collaboration

Growth mindset

Education

High School diploma

Associate degree preferred

Tools

eCMS

Excel

ERP system

Job description

ArchKey Solutions

Project Finance Coordinator

Description

PROJECT FINANCE COORDINATOR

This position is based out of our Fargo, ND office

About ArchKey

ArchKey is one of the nations largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. Were the POWER behind making the improbable possible. Were electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. Were not just energizing infrastructure, were energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, its an invitation to be part of a visionary journey, to grow with us as we scale.

About the position

Responsible for collaborating with project managers to manage the financial aspects of projects with a primary focus on project billings, contract management, and compliance.

Our Ideal Candidate

• Has a growth mindset and is always looking to learn and grow continually.
• Is detail-oriented and has strong organizational skills.
• Has strong communication skills and the ability to collaborate with cross-functional teams.

Day in the life

• Provides accounting support for project managers from project start-up to project close-out.
• Prepares accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Submits packets to customers by the specified due dates, uploads them into relevant portals as needed, and posts to the ERP system.
• Maintains and updates the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages the following compliance items: Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Companys core values and meet or exceed the customers expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company's mission, vision, and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI), and providing high-quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• High School diploma or equivalent. An associate degree or equivalent work experience in business administration, accounting or a related field is preferred.
• Minimum 2+ years of work experience in accounting, business management, or administration. Knowledge of the construction industry is a plus.
• Experience and proficiency using database, spreadsheet, accounting and billing software and systems, preferably eCMS. Expertise in Microsoft Office software applications, specifically Excel.
• Demonstrate understanding of basic accounts receivable practices and principles. Demonstrate strong analytical and mathematical skills, and the ability to read and understand financial documents.
• Strong team player, with effective collaboration, organizational, interpersonal, and relationship-building skills.
• Strong initiative, prioritization, and customer service skills.
• Strong problem-solving skills and high detail orientation.
• Demonstrate high level of integrity and dependability.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.

Benefits

• competitive health insurance options (medical, dental, and vision)
• a robust 401(k) retirement savings plan with employer match
• paid time off and holidays
• access to wellness programs
• professional development opportunities
• tuition reimbursement
• employee assistance programs

Additional information is available at Archkey.com.

Legal & Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are an Affimative Action, Equal Opportunity Employer.

Beware of fraudulent job postings. ArchKey Solutions only communicates through official channels. All official communication will come from an @archkey.com email address, and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.

Equal employment opportunity, including veterans and individuals with disabilities.

PI286480892