Project Finance & Billing Coordinator

ArchKey Solutions LLC; Fargo (ND); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Wellness programs

Tuition reimbursement

Employee assistance program

Job summary

ArchKey Solutions LLC in Fargo, ND, is seeking a Project Finance Coordinator to manage the financial aspects of complex projects, focusing on billing, contract management, and compliance.

You will provide accounting support from project start-up through close-out, prepare monthly billing packets, and ensure timely submissions while maintaining ERP data.

This role emphasizes accuracy, collaboration with cross-functional teams, and adherence to LEAN and DEI values within a growing national company.

Qualifications

• High School diploma or equivalent; an associate degree or equivalent work experience in business administration, accounting or a related field is preferred.
• Minimum 2+ years of work experience in accounting, business management, or administration.
• Experience with database, spreadsheet, accounting and billing software; preferably eCMS; Microsoft Excel proficiency.
• Demonstrate understanding of basic accounts receivable practices and principles; strong analytical and mathematical skills.
• Strong teamwork, collaboration, organizational, interpersonal, and relationship-building skills.
• Ability to work in a fast-paced environment and manage multiple tasks.

Responsibilities

• Provides accounting support for project managers from project start-up to project close-out.
• Prepares accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Submits packets to customers by the specified due dates, uploads them into relevant portals as needed, and posts to the ERP system.
• Maintains and updates the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages compliance items: Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs, bonds, Project Preliminary Notices, and UCC Filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company’s core values and meet or exceed the customer’s expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company's mission, vision, and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion.

Skills

Accounts receivable

Billing and invoicing

ERP data entry

Microsoft Excel

Strong communication

Cross-functional collaboration

Education

Associate degree in accounting or related field

Equivalent work experience

Tools

eCMS

ERP systems

Microsoft Excel

Job description

ArchKey Solutions LLC in Fargo, ND, is seeking a Project Finance Coordinator to manage the financial aspects of complex projects, focusing on billing, contract management, and compliance.

You will provide accounting support from project start-up through close-out, prepare monthly billing packets, and ensure timely submissions while maintaining ERP data.

This role emphasizes accuracy, collaboration with cross-functional teams, and adherence to LEAN and DEI values within a growing national company.