Project Billing Assistant

ZTEX Construction; El Paso (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

ZTEX Construction is seeking a Project Billing Assistant to support the billing department, prepare invoices, and process payments. The role emphasizes accuracy, collaboration, and learning internal financial systems.

Ideal candidates will have a high school diploma, billing/AR/ AP experience, and bilingual English/Spanish. Some accounting coursework is preferred, with a generally office-based environment and occasional site visits.

Qualifications

• High school diploma or equivalent.
• Prior billing and/or accounts receivable/payable experience required.
• Bilingual English/Spanish.
• Some college coursework in accounting or finance preferred.

Responsibilities

• Verify billing data accuracy and revise errors.
• Resolve discrepancies in accounting records.
• Prepare itemized statements, bills, or invoices; record amounts due for services rendered.
• Keep records of invoices and supporting documents.
• Operate typing, adding, calculating; post data or maintain cost records.
• Contact customers to obtain or relay account information.
• Create billing documents, credit memorandums, or credit forms.

Skills

Attention to detail

Excellent communication

Independent worker

Team player

Critical thinking

Time management

Learning agility

Education

High school diploma or equivalent

Some college coursework in accounting or finance

Tools

Microsoft Office

Excel

Adobe

Internal financial systems

Job description

ZTEX Construction is a heavy civil contractor specializing in earthwork, concrete, asphalt paving, underground utilities, and overall project management. We are locally owned, and we are in search of Project Billing Assistant. The ideal candidate will be knowledgeable, professional, energetic, proactive, a collaborator, willing to learn and grow with the company, and overall be a team player.

A ZTEX billing assistant manages the department's financial information, prepares invoices, posts and processes payments. They also help maintain financial operations and provide customer service.

Duties and Responsibilities

• Daily duties will include but are not limited to the following:
• Verify accuracy of billing data and revise any errors.
• Resolve discrepancies in accounting records.
• Prepare itemized statements, bills, or invoices and record amounts due to items purchased or services rendered.
• Keep records of invoices and support documents.
• Operate typing, adding, calculating.
• Posting data or keeping other records concerning the costs of goods and services rendered.
• Contact customers to obtain or relay account information.
• Create billing documents, credit memorandums, or credit forms.

Knowledge, Skills and Abilities

• Strong attention to detail and accuracy
• Excellent communication skills
• Ability to work independently and in a team environment
• Proficiency in Microsoft Office, Adobe and especially Excel.
• Technology savvy: candidates are required to learn internal financial systems.
• Ability to think critically and analytically
• Ability to break down complex information into manageable parts
• Ability to identify and solve problems quickly
• Ability to manage time efficiently

Experience & Education

• High school diploma or equivalent
• Prior experience in billing and/or accounts receivable/payable is required.
  
• Bilingual English/Spanish
• Some college coursework in accounting or finance preferred.

Physical Requirements & Working Conditions

• General Office working environment.
• Must be able to sit for long periods of time.
• Able to push, pull or lift 10-20 lbs.
• Will visit the construction yard or field locations as required.

Environmental Conditions:

• Work is performed inside office setting most of the time, may require exposure to outside environment from time to time depending on the needs of the customer or business needs.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and physical screening. If applicable to the contract, you may also be required to submit through a background check. You must have reliable transportation to/from work and must have a valid driver's license at time of application.

ZTEX Construction Inc., is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We are an Equal Opportunity Employer/Veterans/Disabled

We participate in the E-Verify Employment Verification Program.

We are a drug free workplace.