Sr Billing Specialist

A/Z Corporation; North Stonington (CT); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

Life insurance

401(k) retirement plan

Profit sharing opportunities

Paid vacation and holidays

Job summary

A/Z Corporation is seeking a Sr Billing Specialist to oversee complex invoicing, manage cash flow and ensure contract compliance across projects.

You will lead monthly billing packages, review contracts, and act as a subject matter expert on billing operations. You will partner with Project Managers and Operations to ensure accurate rates, timely invoicing, and effective dispute resolution, contributing to optimized revenue recognition and customer satisfaction.

Qualifications

• Associate degree in Accounting, Finance, or related field.
• Minimum 5 years billing or AR experience.
• Construction industry billing experience preferred.
• Experience with lump sum, AIA, government contracts, or T&M.
• Experience with Sage, CMiC, Oracle, or similar ERP.

Responsibilities

• Lead the preparation, review, and distribution of monthly billing packages for assigned projects and customers.
• Review customer contracts to ensure billing aligns with terms and schedules.
• Process complex invoices, time and materials billings, and other billing transactions in the ERP/Accounting system.
• Serve as primary contact for escalated billing inquiries and disputes.
• Collaborate with Project Managers to ensure accurate project setup, rates, and change orders.
• Monitor billing schedules to maximize cash flow and ensure timely invoicing.
• Assist with month-end and year-end closing activities related to billing/AR.
• Generate billing reports and KPIs for management review.
• Identify process improvements and mentor junior staff.

Skills

Billing expertise

Attention to detail

Strong communication

Team collaboration

Independent work

English fluency

Education

Associate degree in Accounting/Finance

Tools

Sage

CMiC

Oracle

Job description

Position Summary

The Sr Billing Specialist is responsible for overseeing complex billing processes, ensuring accurate and timely invoicing, supporting cash flow objectives, and serving as a subject matter expert for billing operations. This role partners with internal and external stakeholders to support contract compliance, optimize revenue recognition, and enhance the overall customer experience.

Role and Responsibilities

• Regular attendance at assigned location; may include A/Z satellite offices or another project site.
• Lead the preparation, review, and distribution of monthly billing packages for assigned projects and customers.
• Review customer contracts to ensure billing is completed in accordance with contractual terms, schedules, and requirements.
• Process complex invoices, requisitions, lump sum billings, time and material billings, and other customer billing transactions within the accounting system.
• Serve as the primary point of contact for escalated billing inquiries, disputes, and payment issues.
• Partner with Project Managers and Operations teams to ensure accurate project setup, billing rates, contract values, and change orders.
• Review billing data for accuracy, completeness, and compliance prior to invoice submission.
• Monitor billing schedules and deadlines to ensure timely invoicing and maximize cash flow.
• Prepare and process billing adjustments, credit memos, write-offs, and invoice corrections as necessary.
• Research and resolve billing discrepancies through collaboration with internal departments and external customers.
• Maintain organized billing documentation and ensure records are properly archived in document management systems.
• Assist with month-end and year-end closing activities relating to billing and accounts receivable.
• Generate billing reports, aging analyses, and key performance indicators for management review.
• Identify opportunities for process improvements and assist with implementation of best practices.
• Provide education, mentoring, and guidance to Billing Specialists and other team members.
• Support audits by providing requested documentation and explanations.
• Assist management with special projects and perform additional duties as assigned.

Qualifications

Essential Skills & Characteristics:

• Ability to work independently and as part of a team
• Follow plans and instructions from supervisors or more experienced workers
• Strict adherence to all safety rules and quality
• Interact with all co-workers and clients in an attentive courteous manner
• At times may perform clerical/administrative duties
• Ability to communicate fluently in the English language
• Accuracy and attention to detail
• Good communication skills

Education & Experience:

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 5 years of billing, accounts receivable, or accounting experience.
• Construction industry billing experience preferred.
• Experience with lump sum billing, AIA billing, government contracts, time and material billing, or other complex invoicing environments preferred.
• Experience using ERP or accounting software such as Sage, CMiC, Oracle or similar systems.

As a 100% employee-owned company, A/Z Corporation is committed to supporting the well-being and financial success of its Team Members by offering a comprehensive benefits package that includes medical, dental, life, and vision insurance, disability coverage, mental wellbeing services, a 401(k) retirement plan, profit-sharing opportunities, paid vacation and holidays, and other benefits for eligible Team Members.

A/Z Corporation is an employee owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status