Project-Based Purchasing Specialist

Frederick Fox; Long Beach (CA); On-site; USD 52,000 - 82,000; Full time

Job summary

Frederick Fox is seeking a detail-oriented Purchasing Administrator to support project-based purchasing activities. You will manage purchase orders, obtain quotes, review invoicing, and ensure proper documentation. The role requires organization, initiative, and collaboration with operations and vendors.

The ideal candidate will be proactive, customer-service oriented, and comfortable in a dynamic environment where processes continuously evolve. Experience in a project-based setting is a plus.

Qualifications

• 2 years of purchasing, procurement, or purchasing administration experience.
• Strong organizational skills with excellent attention to detail.
• Proactive, self-motivated, and willing to take initiative.
• Strong internal and external customer service skills.
• Professional written and verbal communication abilities.
• Ability to manage multiple priorities and remain flexible as business needs change.
• Strong documentation and record-keeping skills.
• Working knowledge of Microsoft Excel and Microsoft Teams.
• Experience in a project-based environment may be considered.

Responsibilities

• Create, maintain, and modify project- and job-related purchase orders.
• Obtain vendor quotes requested by operations and ensure pricing and delivery information is accurately documented.
• Monitor order status and communicate updated delivery timeframes to appropriate teams.
• Review open purchase orders to confirm they remain valid, necessary, and reasonable.
• Assist with creating and maintaining accurate purchasing records and documentation.
• Coordinate with vendors to resolve purchasing and order-related issues.
• Assist with onboarding and setup of new vendors.
• Maintain accurate vendor records and ensure purchasing information is properly documented.
• Review vendor invoices to ensure they are supported by valid purchase orders and delivery documentation.
• Match vendor invoices with purchase orders, delivery receipts, packing slips, and other supporting documents.
• Identify and resolve discrepancies involving pricing, quantities, deliveries, or billing.
• Review job billing files and ensure required documentation is complete and organized.
• Document purchasing processes, decisions, and procedures clearly and consistently.
• Identify process inefficiencies and recommend improvements to increase accuracy and efficiency.

Skills

Organizational skills

Initiative

Customer service

Communication

Multitasking

Documentation

Excel

Teams

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Teams

Job description

Frederick Fox is seeking a detail-oriented Purchasing Administrator to support project-based purchasing activities. You will manage purchase orders, obtain quotes, review invoicing, and ensure proper documentation. The role requires organization, initiative, and collaboration with operations and vendors.

The ideal candidate will be proactive, customer-service oriented, and comfortable in a dynamic environment where processes continuously evolve. Experience in a project-based setting is a plus.