Project Assistant, Rural Health Transformation Program

University of New England; Biddeford (ME); On-site; USD 29,000 - 32,000; Full time

Job summary

University of New England in Portland, ME is seeking a Project Assistant for the RHTP Population Health initiative. The role provides administrative support, coordinates program activities, meetings, and logistics to ensure timely progress on grant-funded deliverables under the supervision of the Associate Director.

The position requires drafting communications, maintaining program materials, assisting with data retrieval, and arranging travel for staff and partners.

Qualifications

• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficient in Word and Excel for document work and basic spreadsheets.
• Strong written and verbal communication skills for reports and meetings.
• Excellent organizational skills with records and logistics management.
• Ability to work collaboratively with faculty, staff, and external partners.
• Valid driver’s license and willingness to travel for off-site meetings.

Responsibilities

• Coordinate day-to-day administrative and operational activities to advance grant deliverables.
• Support implementation by coordinating with UNE staff, subrecipients, and external partners.
• Arrange statewide trainings, meetings, and events in person, virtually, and hybrid.
• Prepare meeting agendas, assemble materials, attend meetings, and record minutes.
• Draft and format routine program communications, reports, and newsletters using templates.
• Maintain program materials, including web content and visuals, with branding compliance.
• Compile and organize program data and documents in response to requests.
• Arrange travel and accommodations following UNE policies and grant requirements.
• Track deadlines and documentation for federal grant compliance.
• Adhere to UNE policies and safety requirements; travel 2–3 times per year.

Skills

MS Word

MS Excel

Task management

Communication

Organization

Team collaboration

Travel readiness

Job description

University of New England in Portland, ME is seeking a Project Assistant for the RHTP Population Health initiative. The role provides administrative support, coordinates program activities, meetings, and logistics to ensure timely progress on grant-funded deliverables under the supervision of the Associate Director.

The position requires drafting communications, maintaining program materials, assisting with data retrieval, and arranging travel for staff and partners.