Project Assistant, RHTP Population Health

University of New England; Maine; On-site; USD 29,000 - 31,000; Full time

Job summary

University of New England in Portland, ME seeks a Project Assistant to support the Rural Health Transformation Program (RHTP) Population Health initiative. This role coordinates administrative tasks, meetings, travel, and program communications under the Associate Director to ensure timely grant deliverables.

The position requires strong organizational skills, multitasking, and collaboration with UNE staff, subrecipients, and external partners, with travel 2–3 times per year.

Qualifications

• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Word and Excel, including formatting and basic spreadsheets.
• Strong written and verbal communication and organizational skills.
• Valid driver’s license and ability to travel to off-site meetings.

Responsibilities

• Coordinate day-to-day administrative activities supporting the RHTP Population Health initiative to ensure timely progress on grant deliverables.
• Coordinate logistics for statewide trainings, meetings, and events, including in-person, virtual, and hybrid formats.
• Prepare meeting agendas, assemble meeting materials, attend meetings, and record and distribute accurate meeting minutes.
• Draft, edit, and format routine program communications, reports, manuals, and newsletters using templates.
• Assist with program materials, including web content and visual resources, following branding standards.
• Track program data and documentation from digital systems for routine and special requests.
• Arrange travel and accommodations for program staff and partners per policies.

Skills

Microsoft Word

Microsoft Excel

Communication

Multitasking

Organization

Team collaboration

Tools

Microsoft Office

Job description

Project Assistant, RHTP Population Health

Position Title Project Assistant, RHTP Population Health

Employment Status

Employment Status Full Time

Months

Months 12

Campus

Campus Portland, ME

Description

The Rural Health Transformation Program ( RHTP ) is a major federal initiative designed to strengthen rural health systems, improve access to care, address workforce and population health challenges, and develop sustainable models that improve health outcomes in rural communities. The Project Assistant provides administrative and operational support to the Population Health Rural Health Transformation Program. This role assists with coordinating program activities, communications, materials, meetings, and logistics to support successful implementation of grant-funded initiatives. Working under the direction of the Associate Director, the Project Assistant supports internal staff, statewide subrecipients, and external partners to help ensure timely progress on program deliverables and compliance with grant requirements.

Responsibilities

• Coordinate day-to-day administrative and operational activities supporting the RHTP Population Health initiative to ensure timely progress on grant deliverables.
• Support implementation of grant activities by coordinating with internal UNE staff, statewide subrecipients, and external partners, escalating issues to senior staff as appropriate.
• Coordinate logistics for statewide trainings, meetings, and events, including preparation and execution of in-person, virtual, and hybrid formats.
• Prepare meeting agendas, assemble meeting materials, attend meetings, and record and distribute accurate meeting minutes.
• Draft, edit, and format routine program communications, reports, manuals, and newsletters using established templates and guidance.
• Assist with creation and maintenance of program materials, including program web content and visual resources, following branding and accessibility standards.
• Compile, organize, and retrieve program data and documentation from digital systems in response to routine and special requests.
• Arrange travel and accommodations for program staff and partners in accordance with University policies and grant requirements.
• Assist the program team in tracking deadlines and documentation related to federal grant requirements to support compliance.
• Maintain adherence to University of New England policies, procedures, and safety requirements.
• Travel to out-of-town trainings or meetings up to 2–3 times per year.
• Perform other related duties consistent with the level and scope of the position as assigned.

Qualifications

• Demonstrated ability to manage multiple tasks and meet established deadlines in a deadline-driven environment.
• Demonstrated proficiency in Microsoft Word and Excel, including the ability to format documents and manage basic spreadsheets.
• Demonstrated written and verbal communication skills sufficient to prepare routine reports, correspondence, and meeting documentation.
• Demonstrated organizational skills, including maintaining records, tracking materials, and coordinating logistics.
• Demonstrated ability to work collaboratively with faculty, staff, external partners, and community organizations.
• Valid driver’s license and ability to travel independently to off-site meetings or trainings.

Preferred Qualifications

• Experience supporting grant-funded programs or projects.
• Demonstrated basic graphic design or visual content development skills.
• Experience working with community-based organizations, public agencies, or health-related programs.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

Additional Note

This position is not eligible for H-1B visa sponsorship or STEM OPT extension.

Anticipated Pay Range

Anticipated Pay Range 20.84-22.60