Project Assistant - Oil, Gas & Chemical

Burns & McDonnell; Houston (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Burns & McDonnell in Houston, TX seeks an Administrative/Office Support professional to assist the Project Manager and project team with daily administrative tasks, filing, data entry, and meeting coordination.

Responsibilities include keeping project files organized, producing monthly reports, taking meeting minutes, handling correspondence, travel arrangements, and calendar management, while ensuring accuracy and compliance with company policies.

Qualifications

• High School Diploma/GED required.
• Applicable experience may be substituted for education requirements required.
• applicable office/clerical experience preferred.

Responsibilities

• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set‑up and cleanup.
• Schedule and set‑up client interviews, presentations and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clericals needs on projects.
• Maintain data entry of project contact list and project execution plans.
• Performs other duties as assigned.
• Complies with all policies and standards.

Skills

Data entry

Meeting minutes

Travel coordination

Office support

Customer service

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Description

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested

• General administrative support for company projects.

• Organize and maintain project files, filing system and project communications.

• Provide data entry for projects.

• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.

• Update record copies, engineering project documentation and changes.

• Provide information to facilitate questions regarding projects and prepare research information.

• Record minutes from Project Manager/team meetings.

• Answer phones and direct calls.

• Sort incoming mail.

• Collect and distribute client bills and invoices.

• Type memos, correspondence, reports and other documents as requested.

• Coordinate travel arrangements and any other internal services for various project needs.

• Prepare outgoing mailings and labels, including e-mail and fax.

• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set‑up and cleanup.

• Schedule and set‑up client interviews, presentations and other meetings as requested.

• Order and maintain supplies.

• Update the project calendar and roster.

• Assist in clericals needs on projects.

• Maintain data entry of project contact list and project execution plans.

• Performs other duties as assigned.

• Complies with all policies and standards.

Qualifications

• High School Diploma/GED required.

• Applicable experience may be substituted for education requirements required.

• applicable office/clerical experience preferred.

• Proficient in Microsoft Word, Excel, Access and PowerPoint required.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

EEO/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-TX-Houston

Schedule: Full-time

Travel: No

Req ID: 265143

Job Hire Type Experienced #LI-DNI #OGC