Administrative Assistant Support Intermediate

Spectraforce Technologies, Inc.; Houston (TX); On-site; USD 30,000 - 41,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an Administrative Assistant Support Intermediate in Houston, TX.

The role involves creating executive presentations, coordinating meetings, and developing branding materials for department initiatives within an onsite, Monday–Friday schedule (8:00 AM - 4:30 PM). With at least 3 years of project administration experience, you will support reporting, documentation, and communications across project teams and leadership, contributing to professional

Qualifications

• Minimum 3 years of experience in project administration, communications, graphic design, or a related field.
• Strong organizational, communication, and multitasking skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience in creating professional business presentations and communications.

Responsibilities

• Create executive presentations, reports, and project communications.
• Design flyers, newsletters, posters, infographics, and digital content.
• Develop branding and promotional materials for department initiatives and events.
• Maintain communication templates, graphics, and branding standards.
• Support project documentation, reporting, and administrative functions.
• Coordinate communication deliverables with project teams and leadership.
• Advanced level computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint & Teams.
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Skills

Interpersonal skills

Project coordination

Multitasking

Presentation creation

Education

College education preferred

Tools

Power BI

Visio

Job description

Job Title: Administrative Assistant Support Intermediate

Duration: 25+ Months

Location: Houston, TX 77044

Worksite: Onsite | Monday - Friday | 8:00 AM - 4:30 PM

Overview

As a Project Administrative Assistant on our team in Northeast Houston, TX, you will perform a wide variety of administrative and staff project support services. You'll be accountable for a host of activities including reporting, document creation and editing, and coordinating meetings. You'll provide creative and administrative support for project teams, department initiatives, and corporate communications. This position is responsible for developing professional presentations, visual communications, branding materials, and event-related deliverables while supporting project documentation and reporting activities. Join us and we we'll support you in developing your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

Responsibilities

Some of your responsibilities will include:

• Create executive presentations, reports, and project communications.
• Design flyers, newsletters, posters, infographics, and digital content.
• Develop branding and promotional materials for department initiatives and events.
• Maintain communication templates, graphics, and branding standards.
• Support project documentation, reporting, and administrative functions.
• Coordinate communication deliverables with project teams and leadership.
• Advanced level computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint & Teams
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Here's what you'll need:

• Minimum 3 years of experience in project administration, communications, graphic design, or a related field.
• Strong organizational, communication, and multitasking skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience in creating professional business presentations and communications.

Ideally, you'll also have:

• College education or degree preferred
• Experience supporting construction, engineering, or project management organizations.
• Familiarity with Power BI and Visio.
• Experience with event planning, corporate branding, and marketing materials.
• Photography, video editing, or digital media experience.