Project Assistant – FDOT Transportation Experience

Jobtailor; Chipley (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Jobtailor seeks a Project Administrator in Florida to support local transportation projects, assist with project setup, execution, and closure, and manage documents and meetings. The role emphasizes communication, organization, and timely delivery across multiple projects.

The candidate should have 2+ years in project administration, FDOT project knowledge, and strong MS Office skills, with attention to deadlines and collaborative teamwork.

Qualifications

• College courses related to business or project management; preferred.
• 2+ years of experience in Project Administration; required.
• 2+ years of experience with FDOT projects; required.
• MS Office proficiency (Word, Excel and PowerPoint)
• Knowledge of Adobe Acrobat Professional, Microsoft Windows, Teams and/or Zoom
• Excellent communication skills (verbal, written, and presentation) and able to meet deadlines in a dynamic environment with multiple project responsibilities

Responsibilities

• Assist project managers with operational and administrative tasks for district transportation projects.
• Support project pursuit, setup, execution, and closure activities.
• Document proofreading, editing, and archival management.
• Organize and support regular technical meetings; take minutes when appropriate.
• Maintain project budgets, cost sheets, and progress reports.
• Support QMS items and Newforma-based file delivery.

Skills

Project Administration

FDOT Knowledge

Document Proofreading

Budget Tracking

Meeting Minutes Preparation

Progress Reporting

Communication Skills

Education

College courses related to business or project management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat Professional

Newforma System

Teams

Zoom

Windows

Job description

• Assist project managers in executing operational and administrative tasks related to the local district’s transportation projects
• Assist with project pursuit, project setup, project execution, and project closure
• Document proofreading and editing
• Document archiving / document management – Project and office
• Organize and support regular technical meetings
• Assist in taking meeting minutes when appropriate
• Be proactive in supporting Project Manager (PM) and Assistant Project Manager (APM) on GEC contract
• Setup opportunity with assistance from PD, PM and/or Project Administrator
• Setup Pursuit Number
• Submit contracts for review
• Edit draft teaming agreements as directed by PM for legal review
• Maintain on-call contract sheet
• Maintain costing sheets with correct rates for team to use for cost estimates
• Track overall contract budget
• Support with developing and updating project plates for marketing
• Support with retrieving and updating resumes for pursuits
• Organize and set up project meetings
• Maintain electronic files
• Prepare meeting notes, support distribution
• Prepare transmittals
• Assist PM in the review of subcontractor invoices
• Assist with review of the prebills
• Preparing progress reports, both financially and project related
• Support online delivery of project files via Newforma system
• Assistance with QMS items: project folder set-up, preparation of Project Plans and Project Quality Plans
• Work share and coverage as needed with other project administrator staff
• Other duties as assigned

Requirements

• College courses related to business or project management; preferred
• 2+ years of experience in Project Administration; required
• 2+ years of experience with FDOT projects; required
• Microsoft Office Professional skills with proficiency in Word, Excel and PowerPoint
• Knowledge of Adobe Acrobat Professional, Microsoft Windows, Explorer, Teams and/or Zoom
• Excellent communication skills (verbal, written, and presentation) and able to meet deadlines in a dynamic environment with multiple project responsibilities
• Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team.
• All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171 Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire

Core Competencies

Demonstrates strong project administration capabilities with expertise in managing documentation, supporting project managers, and maintaining project budgets. Proficient in Microsoft Office and familiar with project management tools to enhance operational efficiency.

Highest-signal resume keywords

• Project Administration Experience
• FDOT Project Knowledge
• Microsoft Office Proficiency
• Document Management Skills
• Excellent Communication Skills

ATS Optimization Keywords

Hard Skills

• Project Administration
• Document Proofreading
• Budget Tracking
• Meeting Minutes Preparation
• Progress Reporting

Soft Skills

• Self-Motivated
• Highly Organized
• Team Collaboration
• Positive Attitude
• Deadline Management

Industry Keywords

• Project Management
• Contract Management
• Quality Management System
• Cost Estimates
• Subcontractor Invoice Review

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Adobe Acrobat Professional
• Newforma System