Project Assistant

FOXSEMICON TECHNOLOGY LLC; Union City (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

100% company‑paid health insurance (Medical/Dental/Vision)

Life and AD&D insurance

10-holiday pay

Flexible Spending Account (FSA)

Job summary

FOXSEMICON TECHNOLOGY LLC is seeking a Project Management Assistant to support the project management team in coordinating customer projects and communication between customers and the factory. The role involves tracking production schedules and resolving issues to ensure smooth project execution. Candidates should have a Bachelor’s degree in Supply Chain or Business, strong analytical and communication skills, and proficiency in ERP systems. Benefits include health and dental insurance, a 401(k) matching plan, and opportunities for advancement.

Qualifications

• Bachelor's degree in Supply Chain, Business, or related field.
• Strong negotiation, analytical, and organizational skills.
• Proficient in ERP systems, procurement software, and Microsoft Office.
• Excellent communication and stakeholder management skills.
• Knowledge of supplier management, logistics, inventory control, and cost analysis.
• Experience in electronics, semiconductor, or high-tech manufacturing.
• Familiarity with sustainability initiatives and ethical sourcing requirements.
• Ability to manage multiple priorities and projects in a fast-paced environment.

Responsibilities

• Assist create RFQs for new projects.
• Day-to-day coordination of new and existing POs.
• Help manage customer requests, including PO updates and RFQs.
• Log customer complaints and monitor RMA status.
• Prepare shipment documentations.
• Coordinate with logistics for on-time delivery.
• Manage accounts receivable and payable.
• Perform other duties assigned by the supervisor.

Skills

Negotiation skills

Analytical skills

Organizational skills

Communication skills

Stakeholder management

Education

Bachelor’s degree in Supply Chain, Business, or related field

Tools

ERP systems

Procurement software

Microsoft Office

Job description

Position:

Project Management Assistant

Hours:

40 hours per week

Position Summary

The Project Management Assistant supports the project management team in coordinating customer projects, maintaining communication between customers and the factory, tracking production schedules, and assisting with issue resolution. This role provides administrative and operational support to ensure smooth project execution and timely delivery.

Responsibilities

• Assist create RFQs for new projects.
• Assist with day-to-day coordination of new and existing POs and input POs into the system.
• Help manage customer requests, including PO updates, RFQs, expedites, drawings, and forecast collection.
• Assist in logging customer complaints, monitoring RMA status, and coordinating next steps with internal teams.
• Responsible for shipment documentations preparation, including but not limited to packing slips, invoices, and PTNs.
• Coordinate with logistics team to ensure on-time delivery including but not limited to monitoring tracking numbers and parts on-time delivery. Ensure POs received at customer site.
• Responsible for account receivable (AR) and account payable (AP).
• Other duties assigned by the supervisor.

Qualifications

• Bachelor’s degree in Supply Chain, Business, or related field.
• Strong negotiation, analytical, and organizational skills.
• Proficient in ERP systems, procurement software, and Microsoft Office.
• Excellent communication and stakeholder management skills.
• Knowledge of supplier management, logistics, inventory control, and cost analysis.
• Experience in electronics, semiconductor, or high-tech manufacturing.
• Familiarity with sustainability initiatives and ethical sourcing requirements.
• Ability to manage multiple priorities and projects in a fast-paced environment.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance
• 100% company‑paid health insurance (Medical/Dental/Vision) for employees
• Life and AD&D insurance
• Paid time off and 10-holiday pay
• Flexible Spending Account (FSA)
• 401k with company matching up to 4%