Project Assistant

Creative Solutions Services, LLC; Kansas City (MO); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health insurance (medical, dental, and

401(k) plan

Paid sick leave

Job summary

Pyramid Consulting, Inc. is seeking a Project Assistant for an onsite 12-month contract in Kansas City, MO. The role focuses on administrative support, document control, and project filing.

The ideal candidate is highly organized with strong communication and MS Office skills to manage multiple priorities in a fast-paced environment. Onsite work only, with potential for long-term opportunities.

Qualifications

• Must have 3-7 years of admin support in construction/engineering sectors.
• Experience in document control, project coordination and office support.
• High School diploma or equivalent required.
• 5 years office/clerical experience, or Associates/Bachelors with relevant experience.
• Detail-oriented, self-starter with strong communication.
• MS Office proficiency is required.

Responsibilities

• Provide general administrative and office support for company projects.
• Maintain project files and keep the project email box organized.
• Document control/management as a primary focus of the role.
• Track projects and produce monthly progress reports.
• Assist in PowerPoint presentations and data retrieval via Access.
• Make travel arrangements and organize filing systems.
• Coordinate client or vendor lunches and reserve conference rooms.
• Record minutes from Project Manager meetings and handle mail.

Skills

Document control

Project coordination

Office support

MS Office

Communication skills

Time management

Travel arrangements

Education

High School diploma

Associates degree + experience

Bachelor's degree + experience

Tools

PowerPoint

Access

Job description

Immediate need for a talented Project Assistant. This is a 12 months contract opportunity with long-term potential and is located in Kansas City, MO(Onsite).

Job Diva ID: 26-25592

Pay Range: $24 to $26.50/hourly. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities

• This position provides general administrative and office support for company projects.


• The ideal candidate should be professional, highly organized, and detail-oriented, with strong communication and administrative skills.


• This is a fully onsite position with no remote or hybrid option.


• Keep and maintain project files.


• Maintain project e-mail box.


• Document Control/Document Management - this will be primary focus in this role


• Track projects and produce monthly progress reports.


• Work with specs, changes and finalizing.


• Facilitate questions regarding projects and research information.


• Maintain tracking system for projects.


• Record minutes from Project Manager meetings.


• Answer phones and direct calls.


• Read and sort incoming mail.


• Collect bills/invoices.


• Type memos, correspondence, reports, and other documents.


• Make travel arrangements.


• Prepare outgoing mailings and labels, including emails and faxes.


• Organize and maintain filing system.


• Coordinate client or vendor lunches, including set-up and clean-up.


• Reserve conference rooms; Coordinate with internal support departments.


• Order and maintain supplies.


• Arrange equipment maintenance or set-up.


• Keep the department calendar and roster.


• Occasional project assistance for managers.


• Assist in Power point presentations.


• Utilize Access to store and retrieve data.


• Help coordinate clerical needs of special projects.


• Complete weekly timecards.


• Make copies of printed material.


• Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Key Requirements and Technology Experience

• Must have minimum 3-7 years of experience applicable administrative support experience within construction or engineering industries e.g. electric utility/T&D, Renewable Energy, Oil/Gas, Water or similar sectors.


• Must have experience in document control, project Coordination and office support.


• High School degree or equivalent required.


• Minimum five (5) years office/clerical experience. OR


• Associates + 4 yrs experience. OR


• Bachelors + 2 yrs experience.


• The team is looking for high-caliber candidates who are detail-oriented, self-starters, and strong communicators.


• Backgrounds that tend to translate well include roles involving coordination, logistics, customer-facing work, or managing multiple priorities in fast-paced environments.


• Professional maturity and the ability to stay organized under pressure are key.


• Microsoft Office experience is a MUST!.

Our client is a leading Construction Industry, and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.