Project Assistant

Charities Housing Development Corporation; San Jose (CA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

FSA

EAP

Life insurance (LTD)

401(K)

Paid sick leave

Paid vacation

Paid holidays

Job summary

Charities Housing Development Corporation in San Jose, California, seeks a Project Assistant to support the Development Department with administrative and technical tasks, including drafting correspondence, reports and contracts, and coordinating project-related records.

Under supervision, you will assist with budgets, draw requests, due diligence, and cross‑functional coordination with internal teams and external partners to keep projects on track.

Qualifications

• Experience in project management or administrative assistance.
• Excellent analytical, verbal and written communication skills.
• Able to manage multiple tasks under deadlines.
• Ability to work independently and with teams across partners.

Responsibilities

• Coordinates relevant administrative functions in support of new construction and rehabilitation projects.
• Participates in departmental projects and studies requiring coordination of activities across departmental functional lines.
• Implements file, index, tracking, and record keeping systems; research records within areas of assigned responsibility to prepare reports and provides follow-up information to inquiries.
• Provides assistance with due diligence periods to development staff.
• Assists the Project Manager or Associate Project Manager in the preparation of monthly draw requests.
• Tracks and maintains project budgets and contracts.
• Performs clerical and data entry tasks as needed; monitors a variety of special projects/tasks.
• Establishes and maintains contact and working relationships with all internal departments, and external agencies for acquisition of necessary information.
• Perform other duties as assigned.

Skills

Project management

Administrative assistance

Analytical skills

Verbal communication

Written communication

Time management

Self-motivation

Team collaboration

Record keeping

Job description

POSITION: Project Assistant

COMPENSATION: $30.00/ Hour

BENEFITS: Health, dental, vision, FSA, EAP, life insurance (LTD), 401(K), paid sick, vacation and Holidays.

This position offers a 4% of annual salary sign-on bonus for new hires!

Charities Housing's mission is to develop, own and manage the highest quality affordable housing for extremely low and very low-income individuals, families and those in our community with special needs. For nearly 30 years, through service enhanced property management and structured resident involvement, Charities Housing has fostered and supported the highest standards of human dignity in our communities. The culture at Charities embraces a respectful, diverse and empowered environment. We value a healthy work-life balance and encourage everyone to speak up and step up. Growth, mentorship and training are a priority for our teammates. We like to think outside the box and keep our entrepreneurial spirit alive and strong as the company continues to grow. We believe in working hard, but also having fun along the way and celebrating our accomplishments. We are very collaborative and currently have team meetings twice a week to hear what others are working on. This keeps us all feeling connected and allows us to synergize and learn from others to make our projects the best they can be.

DESCRIPTION OF POSITION

Under general supervision, the Project Assistant performs a variety of technical and administrative support tasks for the Development Department; types and composes correspondence, reports, contracts, agreements, specialized forms, technical and statistical material and other documents from drafts; performs related work as required.

Qualifications

• Experience in project management or administrative assistance.
• Excellent analytical, verbal and written communication skills
• Comfortable completing multiple tasks under fixed time constraints and deadlines
• Ability to self-motivate and work with minimal direction to complete complex tasks.
• Plan, organize, and carry out assignments from management staff with supervision.
• Exceptional organizational and prioritization skills
• Ability to work independently and within a team of multiple partners and stakeholder
• Maintain a variety of filing, record-keeping, and tracking systems.

Responsibilities

• Coordinates relevant administrative functions in support of new construction and rehabilitation projects.
• Participates in departmental projects and studies requiring coordination of activities across departmental functional lines.
• Implements file, index, tracking, and record keeping systems; research records within areas of assigned responsibility to prepare reports and provides follow-up information to inquiries.
• Provides assistance with due diligence periods to development staff.
• Assists the Project Manager or Associate Project Manager in the preparation of monthly draw requests.
• Tracks and maintains project budgets and contracts.
• Performs clerical and data entry tasks as needed; monitors a variety of special projects/tasks.
• Establishes and maintains contact and working relationships with all internal departments, and external agencies for acquisition of necessary information.
• Perform other duties as assigned.

Physical Requirements

• Driving to off-site meetings including construction sites where physical barriers are present.
• Extensive use of computers and telephone.
• Sitting at desk for extended periods of time.
• The ability to lift/move/carry up to and including 50 pounds.

The above intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status, or any other classification protected by state or federal law. If you need assistance or a reasonable accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

We are looking to make an immediate hire. This position will remain open until it has been filled. If we receive resumes from qualified candidates, we reserve the right to start the hiring process at any time.

No relocation benefits will be provided.

For more information about Charities Housing, please visit our website www.charitieshousing.org.