Project Assistant

Charities Housing Development Corporation; San Jose (CA); On-site; USD 56,160 - 68,640; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid sick leave

Vacation days

Job summary

Charities Housing Development Corporation is seeking a Project Assistant to provide technical and administrative support for the Development Department. The ideal candidate will have experience in project management and outstanding communication skills, contributing to projects that support affordable housing.

This role involves coordinating various administrative tasks, implementing tracking systems, and assisting project managers in budget maintenance. Benefits include health, dental, and vision coverage, as well as a sign-on bonus.

Qualifications

• Experience in project management or administrative assistance.
• Excellent analytical, verbal and written communication skills.
• Ability to self-motivate and work with minimal direction.

Responsibilities

• Coordinate administrative functions for construction and rehabilitation projects.
• Implement tracking and record-keeping systems.
• Assist with budgets and contracts.

Skills

Project management experience

Analytical skills

Verbal communication

Written communication

Organizational skills

Team collaboration

Job description

Position

Project Assistant

Compensation

$30.00 per hour

Benefits

Health, dental, vision, FSA, EAP, life insurance (LTD), 401(k), paid sick, vacation, and holidays. 4% of annual salary sign‑on bonus for new hires.

Overview

Charities Housing’s mission is to develop, own and manage the highest quality affordable housing for extremely low and very low‑income individuals, families and those in our community with special needs. For nearly 30 years, through service‑enhanced property management and structured resident involvement, Charities Housing has fostered and supported the highest standards of human dignity in our communities. The culture at Charities embraces a respectful, diverse and empowered environment and encourages collaboration, mentorship, and training.

Description of Position

Under general supervision, the Project Assistant performs a variety of technical and administrative support tasks for the Development Department, including typing and composing correspondence, reports, contracts, agreements, specialized forms, technical and statistical material, and other documents from drafts.

Qualifications

• Experience in project management or administrative assistance.
• Excellent analytical, verbal and written communication skills.
• Comfortable completing multiple tasks under fixed time constraints and deadlines.
• Ability to self‑motivate and work with minimal direction to complete complex tasks.
• Plan, organize, and carry out assignments from management staff with supervision.
• Exceptional organizational and prioritization skills.
• Ability to work independently and within a team of multiple partners and stakeholders.
• Maintain a variety of filing, record‑keeping, and tracking systems.

Responsibilities

• Coordinate relevant administrative functions in support of new construction and rehabilitation projects.
• Participate in departmental projects and studies requiring coordination of activities across departmental functional lines.
• Implement file, index, tracking, and record‑keeping systems; research records within areas of assigned responsibility to prepare reports and provide follow‑up information to inquiries.
• Provide assistance with due diligence periods to development staff.
• Assist the Project Manager or Associate Project Manager in the preparation of monthly draw requests.
• Track and maintain project budgets and contracts.
• Perform clerical and data entry tasks as needed; monitor a variety of special projects/tasks.
• Establish and maintain contact and working relationships with all internal departments and external agencies for acquisition of necessary information.
• Perform other duties as assigned.

Physical Requirements

• Drive to off‑site meetings including construction sites where physical barriers are present.
• Extensive use of computers and telephone.
• Sit at desk for extended periods of time.
• Ability to lift/move/carry up to and including 50 pounds.

Equal Employment Opportunity Statement

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other classification protected by state or federal law. If you need assistance or a reasonable accommodation during the application process because of a disability, it is available upon request. No applicant will be penalized as a result of such a request.