Project Assistant

ENTRUST Solutions Group, A Leidos Company; San Antonio (TX); Sur place; USD 26 000 - 30 000; Plein temps

Résumé du poste

ENTRUST Solutions Group, a Leidos company, is seeking an organized administrative and project support specialist in San Antonio, TX. You will assist Business Unit and Project Managers with data analysis, scheduling, and database management to keep engineering teams aligned and productive.

Responsibilities include managing Jira tasks, tracking permits, preparing reports in Vision, Excel, and SharePoint, and supporting invoicing and proposals.

Qualifications

• 1–3 years of experience in database management, project administration, or a related field.
• Associate’s or Bachelor’s degree preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel (advanced preferred), PowerPoint, and Access (preferred); experience with Microsoft Project is a plus.
• Strong organizational skills with a high attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsabilités

• Perform data analysis, data entry, and database management, including reports and formulas using Vision, Excel, and SharePoint.
• Maintain and update project needs, ensuring accuracy of progress, milestones, and deliverables through coordination with project managers and engineers.
• Manage Jira databases and workflows, including creating, assigning, and tracking tasks, and developing dashboards and reports.
• Track permits by maintaining logs and status trackers, coordinating with internal teams and external agencies, and providing timely updates to project leadership.
• Support project scheduling, deliverable tracking, proposal preparation, and invoicing activities.
• Research, prioritize, and follow up on incoming issues and concerns for Project Managers and Business Unit leadership.
• Assist with engineering-related tasks, including documentation, reporting, and process improvements to enhance team efficiency.
• Manage special projects for the Business Unit and serve as backup support to the Administrative Assistant as needed.
• Perform other miscellaneous job-related duties as assigned.

Connaissances

Data analysis

Data entry

Database management

Reporting dashboards

Excel

SharePoint

Jira

Microsoft Project

Organizational skills

Multitasking

Formation

Associate’s or Bachelor’s degree preferred

Outils

Vision

Excel

SharePoint

Jira

Microsoft Project

Outlook

Word

PowerPoint

Access

Description du poste

Be a key player in driving operational efficiency and boosting team productivity! In this role, you’ll provide essential administrative and project support to our Business Unit and Project Managers. You will be managing task workflows, tracking permits, maintaining project systems, and assisting with scheduling, data analysis, and database management. If you’re highly organized, proactive, and thrive working across multiple platforms to keep engineering and project teams aligned, we want you on our team. help us make an impact!

Preferred Locations: San Antonio, TX
Pay Range: $19 - 22

What You'll do:

• Perform data analysis, data entry, and database management, including creating reports and formulas using tools such as Vision, Excel, and Sharepoint.
• Maintain and update project needs, ensuring accuracy of progress, milestones, and deliverables through coordination with project managers and engineers.
• Manage Jira databases and workflows, including creating, assigning, and tracking tasks, and developing dashboards and reports to monitor team workload and progress.
• Track permits by maintaining logs and status trackers, coordinating with internal teams and external agencies, and providing timely updates to project leadership.
• Support project scheduling, deliverable tracking, proposal preparation, and invoicing activities.
• Research, prioritize, and follow up on incoming issues and concerns for Project Managers and Business Unit leadership.
• Assist with engineering-related tasks, including documentation, reporting, and process improvements to enhance team efficiency.
• Manage special projects for the Business Unit and serve as backup support to the Administrative Assistant as needed.
• Perform other miscellaneous job-related duties as assigned.
• 1–3 years of experience in database management, project administration, or a related field
• Associate’s or Bachelor’s degree preferred
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel (advanced preferred), PowerPoint, and Access (preferred); experience with Microsoft Project is a plus
• Strong organizational skills with a high attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications:

• Experience with project/task management tools
• Familiarity with engineering, construction, or technical project workflows
• Experience with permitting processes or compliance documentation
• Ability to analyze data and generate clear, actionable insights