Project Assistant

ENTRUST Solutions Group; San Antonio (TX); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Tuition reimbursement

Flexible work schedules

Paid time off (PTO)

Disability insurance

Life insurance

HSA/FSA options

Commuter benefits

Job summary

ENTRUST Solutions Group in San Antonio, TX seeks an organized Administrative/Project Support professional to assist the Business Unit and Project Managers. You will manage workflows, track permits, maintain systems, and support scheduling, data analysis, and databases across multiple platforms to keep engineering and project teams aligned.

Requirements include 1–3 years in database management or project administration, proficiency in Microsoft Office, Excel (advanced), and experience with Jira

Qualifications

• 1–3 years of experience in database management, project administration, or related field
• Associate’s or Bachelor’s degree preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel advanced, PowerPoint, Access); MS Project a plus
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Responsibilities

• Perform data analysis, data entry, and database management, including reports and formulas using Vision, Excel, and SharePoint.
• Maintain and update project needs, ensuring progress, milestones, and deliverables with PMs and engineers.
• Manage Jira databases and workflows, create tasks, assign, track, and develop dashboards/reports.
• Track permits by maintaining logs and status trackers; coordinate with internal teams and external agencies.
• Support project scheduling, deliverable tracking, invoicing, and proposal preparation.
• Research, prioritize, and follow up on incoming issues for PMs and BU leadership.
• Assist with engineering tasks, documentation, reporting, and process improvements.
• Manage special projects for the BU and back up the Administrative Assistant.

Skills

Data analysis

Project administration

Multitasking

Communication

Team coordination

Education

Associate’s or Bachelor’s degree preferred

Tools

Jira

Vision

Excel

SharePoint

Microsoft Project

Access

Job description

Be a key player in driving operational efficiency and boosting team productivity! In this role, you’ll provide essential administrative and project support to our Business Unit and Project Managers. You will be managing task workflows, tracking permits, maintaining project systems, and assisting with scheduling, data analysis, and database management. If you’re highly organized, proactive, and thrive working across multiple platforms to keep engineering and project teams aligned, we want you on our team.

Preferred Locations:

San Antonio, TX

Pay Range:

$19 - 22

What You'll Do

• Perform data analysis, data entry, and database management, including creating reports and formulas using tools such as Vision, Excel, and Sharepoint.
• Maintain and update project needs, ensuring accuracy of progress, milestones, and deliverables through coordination with project managers and engineers.
• Manage Jira databases and workflows, including creating, assigning, and tracking tasks, and developing dashboards and reports to monitor team workload and progress.
• Track permits by maintaining logs and status trackers, coordinating with internal teams and external agencies, and providing timely updates to project leadership.
• Support project scheduling, deliverable tracking, proposal preparation, and invoicing activities.
• Research, prioritize, and follow up on incoming issues and concerns for Project Managers and Business Unit leadership.
• Assist with engineering-related tasks, including documentation, reporting, and process improvements to enhance team efficiency.
• Manage special projects for the Business Unit and serve as backup support to the Administrative Assistant as needed.
• Perform other miscellaneous job-related duties as assigned.

Minimum Requirements

• 1–3 years of experience in database management, project administration, or a related field
• Associate’s or Bachelor’s degree preferred
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel (advanced preferred), PowerPoint, and Access (preferred); experience with Microsoft Project is a plus
• Strong organizational skills with a high attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience with project/task management tools
• Familiarity with engineering, construction, or technical project workflows
• Experience with permitting processes or compliance documentation
• Ability to analyze data and generate clear, actionable insights
• Strong organizational skills with a high attention to detail
• Ability to manage multiple priorities in a fast-paced environment

What We Offer

• A supportive and inclusive work environment that values diversity and encourages innovation.
• Opportunities for professional growth and career development.
• Competitive salary and comprehensive benefits package, including generous paid time off, 401(k) with company match, tuition reimbursement, and flexible work schedules.
• Benefits offered include company-sponsored medical, dental, vision, and 401(k) plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually. Full-time employees are eligible to earn PTO hours. May be eligible for discretionary bonus as determined by the company.

Why Join Us?

At ENTRUST Solutions Group, a Leidos company, we are driven by a commitment to innovation, technical excellence, and delivering the critical infrastructure that powers and connects communities. Together with Leidos, we are building a scaled, end-to-end energy and infrastructure organization focused on modernizing the grid, improving reliability, and helping utilities and network providers meet rising demand.

As an ENR top ranked firm, our team of more than 5,000 professionals brings deep technical expertise and advanced technology across electric, gas, and telecommunications infrastructure. We solve complex challenges for clients across North America and expanding markets, helping them strengthen reliability, expand capacity, and adapt to evolving infrastructure needs.

We foster a culture where innovation, collaboration, and continuous improvement are expected, and where people are empowered to challenge convention, think boldly, and make an impact. Whether you are looking to grow your expertise, lead transformative projects, or help shape the future of infrastructure, you will find opportunities to thrive here.

If you are ready to outthink the status quo, tackle meaningful challenges, and build what is next, we would love to hear from you.

ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.