PROJECT ASSISTANT

TALENT Software Services; Rochester (MN); On-site; USD 65,000 - 85,000; Full time

Job summary

TALENT Software Services in Rochester, MN seeks a project coordination professional to support Complex Change Requests within Clinical Systems Operations/PMO. You will validate intake, scope CCRs, develop timelines, track deliverables, and document meetings across Solution Teams, Informatics, IT build, CSE, HIMS, and Operations.

The role requires clear stakeholder communication, attention to detail, and proactive risk escalation to keep initiatives aligned with clinical workflows and digital

Qualifications

• The candidate must demonstrate strong coordination and organizational skills.
• Experience managing timelines and deliverables with clear meeting documentation.
• Ability to communicate clearly with stakeholders and coordinate across teams.

Responsibilities

• Coordinate across Solution Teams, Informatics, IT build teams, CSE, HIMS, and Operations to ensure timely execution.
• Develop timelines, track deliverables, and document meetings.
• Escalate risks and ensure follow-through on requests.
• Maintain structured records of work in tracking systems.

Skills

Coordination

Organizational skills

Timeline management

Stakeholder communication

Cross-team collaboration

Attention to detail

Tools

Epic workflows

ServiceNow

Clarity

Job description

Scope:

The scope includes project coordination support for Complex Change Requests (CCRs) within Clinical Systems Operations/Clinical Systems Strategy PMO. These requests do not meet formal project criteria but require structured coordination, intake validation and scoping, timeline development, deliverable tracking, meeting documentation, stakeholder communication, risk escalation, and follow-through. The roles will help coordinate across Solution Teams, Informatics, IT build teams, CSE, HIMS, and Operations to ensure timely execution and alignment between technical teams and practice requesters.

Required:

• Strong coordination and organizational skills
• Experience managing timelines, deliverables, follow-up items, and meeting documentation
• Ability to communicate clearly with stakeholders
• Comfort working across multiple teams
• Attention to detail
• Ability to track work in structured systems.

Preferred:

• Experience in healthcare operations, clinical systems, project coordination, change request coordination, or PMO environments
• Familiarity with Epic-related workflows, ServiceNow, Clarity, or similar tracking tools
• Experience supporting cross-functional technology or workflow optimization initiatives
• Exposure to AI, automation, or digital health initiatives.