Project Assistant

LSW Engineers Arizona, Inc.; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

LSW Engineers Arizona, Inc. is seeking a Project Assistant in Phoenix to support the Project Management team from preliminary design through construction stages.

You will coordinate with designers, engineers, architects, clients and contractors to define project requirements and assist with meetings, reports and document control. The role emphasizes organization, communication and teamwork, with exposure to budgeting, invoicing, scheduling and change orders across mechanical, electrical, and

Qualifications

• Bachelor’s degree or 2+ years of relevant experience.
• Highly organized and process driven to coordinate multiple projects efficiently.
• Working knowledge of Excel, OneNote, Word, etc.
• Excellent oral and written communication skills.
• Ability to work well within a team structure.
• Ability to learn & grow professionally.
• Demonstrate a strong work ethic.

Responsibilities

• Assist with managing multiple priorities and projects, meeting tight deadlines.
• Assist with project planning.
• Assist with maintaining project management reporting software; creates, updates and distributes project/client files and generates schedules and reports.
• Schedule meetings and maintain meeting minutes.
• Document control and organization.
• Tracks project budgets and may assist in client invoicing.
• Assists with client and contractor communications.
• Supports change order management, estimates and quality control.

Skills

Highly organized

Process driven

Excellent communication

Team player

Willing to learn

Strong work ethic

Education

Bachelor’s degree or 2+ years of relevant experience

Tools

Excel

OneNote

Word

Microsoft Project

Planner

Smartsheet

ProCore

BlueBeam

Job description

Project Assistant

Department: Project Management

Employment Type: Full Time

Location: Phoenix, AZ

Description

LSW Engineers is a consulting engineering firm specializing in mechanical, plumbing, electrical, and technology systems. Since 1947, LSW has built a longstanding reputation for delivering reliable, innovative, and energy-efficient engineering solutions across a diverse range of facilities, including educational, medical, institutional, mission-critical, aviation, and commercial projects.

Description:

Provide support for the project management staff on multiple projects from preliminary design through construction phases by assisting with support task associated with the project, including communications with team members, facilitating meetings, assisting with helping organize and prepare documents and reports. This position requires interaction with the firm’s project team members (designers and engineers from the mechanical, plumbing, electrical, and technology systems disciplines), as well as architects, consultants, clients, and contractors to identify project requirements.

Key Responsibilities

• Assist with managing multiple priorities and projects, meeting tight deadlines.
• Assist with project planning.
• Assist with maintaining project management reporting software; creates, updates and distributes project/client files and generates schedules and reports.
• Schedule meetings and maintain meeting minutes.
• Document control and organization.
• Tracks project budgets and may assist in client invoicing.
• Assists with client and contractor communications.
• Supports change order management, estimates and quality control.

Skills, Knowledge and Expertise

• Bachelor’s degree or 2+ years of relevant experience
• Must be highly organized and process driven to coordinate multiple projects efficiently.
• Working knowledge of Excel, OneNote, Word, etc.
• Excellent oral and written communication skills.
• Ability to work well within a team structure.
• Ability to learn & grow professionally.
• Demonstrate a strong work ethic.

Preferred Knowledge and Skills:

• Working knowledge of Microsoft Project, Planner or Similar
• Working knowledge of Smartsheet
• Experience using ProCore
• Experience using BlueBeam
• Full Professional Proficiency in Mandarin