Project Assistant

Hollstadt & Associates; Minnesota; Remote; USD 30,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability plan

401(k) matching

Longevity bonus

Referral bonus

Job summary

Hollstadt Consulting is seeking a Project Assistant to support planning and execution of IT and business projects. The role involves maintaining schedules, coordinating tasks, and facilitating stakeholder communications in a fast-paced environment.

You will work under a Project Manager, coordinating across teams, and ensuring deliverables and deadlines are met. Remote position with ASAP start through 3/2/2027, offering competitive hourly compensation.

Qualifications

• Associates degree required with minimum 3 years business experience and project team participation.
• Strong coordination and organizational skills are essential.
• Experience managing timelines, deliverables, follow-up items, and meeting documentation.
• Ability to communicate clearly with stakeholders and work across multiple teams.

Responsibilities

• Assist in the initiation, development and implementation of projects.
• Maintain schedules/calendars for assigned projects and assist in planning, monitoring and execution of project tasks.
• Support stakeholder communications and relationships throughout the project life cycle.
• Provide strong customer service to internal and external team members.
• Track integrated tasks on a daily basis and assist in resource reallocation as needed.

Skills

Coordination

Time management

Communication

Cross-team collaboration

Attention to detail

Tracking in systems

Education

Associates degree in business, healthcare, finance or related field with min 3 years experience

Tools

Microsoft Project

Clarity

MS Excel

MS Word

Job description

Hollstadt Consulting is a management and technology consulting firm dedicated to placing professionals at engagements where they will excel. When you work with us, you'll work with a refreshingly real company led and staffed by seasoned experts who are also down-to-earth, good people. We're committed to treating you with respect and helping you achieve your career aspirations.

Since 1990, Hollstadt has been a trusted partner to more than 150 domestic and global companies and has successfully completed over 3,000 projects. Our continued growth has created challenging and rewarding opportunities for accomplished IT and Business Consultants. Hollstadt Consulting is an equal opportunity employer including disability/veteran.

Job Description

Role: Project Assistant

Location: Remote

Duration: ASAP - 3/2/2027

Rate: $26.48/hour W2

Position Overview:

A Project Assistant works under a Project Manager and assists in the planning and execution of a project. Provides assistance in the initiation, development and implementation of projects. Maintains schedules/calendars for assigned projects and assists the Project Manager in planning, monitoring and execution of project tasks and reallocation of project resources utilizing Microsoft Project or other appropriate tool. Assists in project communications and coordination during meetings, status reporting and stakeholder relationships. Provides strong customer service support to internal and external team members throughout project life cycle. Ability to handle fast paced environment and short deadlines. Assist project team members in tracking integrated tasks on a daily basis.

Scope:

The scope includes project coordination support for Complex Change Requests (CCRs) within Clinical Systems Operations/Clinical Systems Strategy PMO. These requests do not meet formal project criteria but require structured coordination, intake validation and scoping, timeline development, deliverable tracking, meeting documentation, stakeholder communication, risk escalation, and follow-through. The roles will help coordinate across Solution Teams, Informatics, IT build teams, CSE, HIMS, and Operations to ensure timely execution and alignment between technical teams and practice requesters.

Additional Experience and/or Qualifications:

• Prior experience with planning and scheduling methodologies is highly desired.
• Demonstrated knowledge and experience with project management tools, e.g. Microsoft Project, project portfolio management systems (Clarity preferred).
• Demonstrated skill in using desktop/office efficiency tools, e.g. MS Excel, MS Word

Required:

• Strong coordination and organizational skills
• Experience managing timelines, deliverables, follow-up items, and meeting documentation
• Ability to communicate clearly with stakeholders
• Comfort working across multiple teams
• Attention to detail
• Ability to track work in structured systems.

Preferred:

• Experience in healthcare operations, clinical systems, project coordination, change request coordination, or PMO environments
• Familiarity with Epic-related workflows, ServiceNow, Clarity, or similar tracking tools
• Experience supporting cross-functional technology or workflow optimization initiatives
• Exposure to AI, automation, or digital health initiatives.

Minimum Education and/or Experience Required:

• Associates degree in business, healthcare, finance or other related field with minimum of 3 years business experience required to include participation on a project team.

Equipment will NOT be provided by the client

Hollstadt offers medical, dental, vision, life insurance, short-term disability, long-term disability, paid sick leave, and retirement benefits to eligible employees. With three different medical plans to choose from, you can enroll in the coverage you need from individual to family, or anywhere in between!

401k + Matching

One popular benefit is our 401(k) match on the first 4% of your contributions.

We appreciate and reward loyalty. Join Hollstadt, stay for 5 years, and we’ll give you $5,000 Longevity Award bonus! Additionally, we know great talent knows other great talent. If you are on contract with Hollstadt and refer one of your connections who gets placed, we’ll pay you $1,000!

Ongoing Support & Networking

We have made a significant investment in building a support program for our consultant team - so you never have to feel like you are going it alone. We also have a Consultant Coach program which acts like a 'work buddy' to provide a safe ear for questions or concerns at your client site.