Project Assistant

Shook, Hardy & Bacon L.L.P.; Kansas City (MO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement plan

Paid time off

Job summary

Shook, Hardy & Bacon L.L.P. seeks a data and document management professional who can understand database functionality and maintain client/matter information according to firm procedures.

You will assist with locating documents, preparing trial materials, setting up files for complex projects, supporting docketing, and helping with document assembly (e.g., HotDocs) and data uploads across databases.

Qualifications

• Demonstrates understanding of database functionality and how to use it for daily tasks.
• Analyzes, enters and maintains client/matter information in line with procedures.
• Reviews and searches databases to locate documents and information.

Responsibilities

• Analyze, enter, and maintain client/matter information in databases.
• Assist with compiling, reviewing, and coding documents for litigation and discovery.
• Set up client files for complex projects and prepare materials for depositions, productions, and trials.
• Assist with daily docketing tasks, calendaring dates, and prepare docket reports.
• Provide data for client-billing requirements and process vendor invoices.
• Prepare routine documents using document assembly software (e.g., HotDocs).

Tools

HotDocs

Job description

Demonstrates an in depth understanding of the functionality of various databases and/or system(s) used to perform daily tasks.
Analyzes, enters and maintains client/matter and subject/case matter information into databases according to legal team, practice group or department procedures.
Reviews, maintains, and performs database and other system searches to locate and retrieve documents and information.
Assists with compiling, reviewing, summarizing, and coding pertinent documents for litigation and discovery projects.
Sets-up client files for complex projects throughout the practice group, including documents to be used for litigation activities such as depositions, productions, and/or trial exhibits.
May participate in preparation of physical set up of trial materials, exhibit sets and supplies to be used during trial; may also provide onsite trial support in the form of preparation of materials needed in court, retrieval of documents and files from internal/external systems.
Assists with daily docketing activities such as calendaring dates, de-docketing dates, creating new database records, and preparing docket reports, as instructed by legal teams.
Provides information necessary to meet client-billing requirements to billing & collections team members (client matter numbers, contact info, budget information, etc.)
Processes vendor invoices (local counsel, expert witness, third-party vendors).
Prepares routine/template documents utilizing document assembly software (e.g., HotDocs) and data from case management systems and other resources.
Modifies electronic data files to create files for specific database applications.
Links images and other digital files to database records.
May assist on paper and/or electronic data collection projects.
May upload data and documents to client-owned databases.
May communicate with clients, other counsel or outside parties to request or provide information under the direction of attorney, other timekeeper and/or supervisor.

Benefits Statement

Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.