Project Assistant

Albarell Electric Inc.; Bethlehem (Northampton County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Company Profit Sharing Plan after year

Medical, Dental and Vision benefits

Life and Short-term Disability

Job summary

Albarell Electric Inc. in Bethlehem, PA is seeking a motivated Project Assistant to support Project Managers in administration and coordination from planning to completion.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a small office. Normal hours are M-F, with some flexibility to cover operations as needed.

Qualifications

• Minimum of two years of office support experience; construction background a plus.
• Proficiency with Microsoft Office Suite required.
• Excellent organizational, oral and written communication skills; self-motivated.

Responsibilities

• Provide support to Project Managers with administration and coordination from planning to completion.
• Prepare bid documentation for submission as required.
• Manage, compile, and track data and documentation for specific projects.
• Interact with vendors and lower tier subcontractors to verify quotation accuracy.
• Assist with material and equipment submittal process.
• Prepare permit applications and arrange permit procurement with authorities.
• Obtain permits and maintain logs for work orders, changes, submittals and documents.
• Assist in preparing job cost reports using project accounting software.
• Prepare required project close out documentation and coordinate delivery; schedule inspections.
• Support ongoing analysis of operations to promote improvement; assist with ad-hoc duties.

Skills

Office support

Microsoft Office

Detail oriented

Team player

Customer service

Tools

Microsoft Office Suite

Construction accounting software

Submittals software

Job description

We are looking for a motivated, organized and analytical Project Assistant with a strong attention-to-detail skillset for our office in Bethlehem, PA. This role will get exposure to various things within a project’s scope. If you are an individual, that enjoys wearing multiple hats, has excellent organizational skills, meets deadlines, and can pivot to go with the flow, then this role is for you!

GENERAL INFORMATION

• Reports to Construction Operations Manager, but works closely with all Project Managers, Estimators and other field personnel.
• Normal working hours are Monday through Friday between 7:30AM to 4:30PM. Some flexibility required to meet coverage in a small business office. No routine weekend hours.

JOB DESCRIPTION/DUTIES

• Provide support and assist Project Managers with the overall administration and coordination of a project from planning to completion.
• Prepare bid documentation for submission as required.
• Manage, compile, and track data and documentation for specific projects.
• Interact with vendors and lower tier subcontractors in verifying quotation accuracy.
• Assist with material and equipment submittal process.
• Prepare permit applications and arrange for permit procurement through the applicable authority and jurisdiction.
• Obtain permits via email, US mail, or in person if required. Maintain work order, change order, submittal and document control logs.
• Assist in preparing job cost reports and compiling other financial information using project accounting software.
• Prepare required project close out documentation and affect delivery. Schedule electrical inspections as required.
• Provide ongoing analysis of company operations and processes to devise specific strategies that address weaknesses and promote improvement. Performs other related duties as assigned.
• Assist in any ad-hoc duties, projects and activities as and when required.

MINIMUM QUALIFICATIONS

• Demonstrates knowledge of the construction process, including an understanding of contract documentation, construction blueprint and plan reading, submittals, job costing, subcontracts, submittals, permits and inspections.
• Minimum of two years’ experience in an office support role - experience in a construction related role a plus.
• Proficiency with including Microsoft Office Suite a must; experience with construction accounting software a plus
• Excellent organizational, oral, written and interpersonal skills required must be a self- motivated individual.
• Team player in a small office environment
• Strong customer service mindset and approach to business
• Detail oriented, must have the ability to prioritize work, analyze information, identify discrepancies and meet deadlines.
• Strong Problem Solving and troubleshooting skills required.
• Valid driver’s license

BENEFITS

• Eligible for Company Profit Sharing Plan after first year.
• Medical, Dental and Vision Health Benefits
• Insurance Benefits including Life and Short-term Disability.