Project Administrator - Senior

Wood; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Wood is seeking a Senior Project Administrator for our Houston office. The role is onsite in the U.S. with authorization to work permanently without sponsorship.

You will handle administrative duties, support client and vendor interfaces, coordinate meetings and travel, prepare complex documents, and maintain files. Proficiency in MS Office, SharePoint, Teams, and related tools is expected.

Qualifications

• Proven experience supporting administrative activities
• Professional appearance and demeanor
• Must read, write, and comprehend English
• Proficiency with MS Office, Adobe, Teams, SharePoint, Visio
• 5+ years in this capacity
• Operate standard office equipment
• Strong data entry and accuracy
• Develop and maintain complex spreadsheets, reports, presentations
• Document formatting expertise
• Willingness to learn new applications and databases
• Solid understanding of project Supply Chain concepts
• Excellent written and verbal communication
• Excellent organizational and time-management skills
• Detail-oriented with multi-tasking ability
• Ability to resolve problems independently
• Maintain confidential/sensitive files

Responsibilities

• Answers incoming phone calls and addresses emails
• Greets visitors and assists in resolving issues
• Interfaces with clients and vendors and ensures outcomes are communicated
• Coordinates and schedules meetings and special events
• Organizes and maintains files and records
• Prepares, formats, and distributes documents such as meeting minutes, reports, presentations, and studies
• Facilitates domestic and/or global travel
• Formats documents as required
• May maintain a SharePoint site
• May process requisitions
• May support luncheons

Skills

Administrative experience

Professional demeanor

English proficiency

Strong organization

Multitasking

Data entry

Spreadsheet skills

Document formatting

Communication skills

Supply chain knowledge

Tools

MS Office

Adobe

Microsoft Teams

SharePoint

Visio

Job description

Wood is currently recruiting for a Senior Project Administrator based in our Houston office. Authorization to work permanently in the U.S. without sponsorship required.

#LI-Onsite

Responsibilities

• Answers incoming phone calls and addresses emails
• Greets visitors and assists in resolving issues
• Interfaces with clients and vendors and ensures outcomes are appropriately communicated
• Coordinates and schedules meetings and special events
• Organizes and maintains files and records
• Prepares, formats, and distributes documents such as meeting minutes, complex reports, presentations, and studies
• Facilitates domestic and/or global travel
• Format documents as required
• May maintain a SharePoint site
• May process requisitions
• May support luncheons

Qualifications

• Proven experience supporting administrative activities
• Demonstrates a professional manner in appearance
• Must possess the ability to read, write, and comprehend written and spoken English
• Intermediate knowledge of MS Office, Adobe, Microsoft Teams, SharePoint, Visio, and other software programs as required
• 5+ years’ minimum experience in this type of capacity
• Ability to operate office equipment including computer, keyboard, mouse, copier, and phone
• Strong PC skills with ability to enter data and verify accuracy
• Strong knowledge in developing and maintaining complex spreadsheets, reports, presentations, and studies
• Strong knowledge of document formatting; ability to maintain and modify formats of spreadsheets and other project documents in order to complete tasks
• Ability to learn other applications and use databases as required
• Strong understanding of the project Supply Chain function, terminology, policies and procedures
• Effective oral and written communication skills with professional vocabulary, professional grammar, and the ability to independently compose routine written communications
• Excellent organization and time management skills and abilities to meet deadlines
• Detail oriented with a strong ability to multi-task
• Ability to resolve problems and questions independently
• Ability to maintain confidential / sensitive files and records

About Us

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.