Senior Project Administrator - Client & Vendor Coordination

Wood; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Wood is seeking a Senior Project Administrator for our Houston office. The role is onsite in the U.S. with authorization to work permanently without sponsorship.

You will handle administrative duties, support client and vendor interfaces, coordinate meetings and travel, prepare complex documents, and maintain files. Proficiency in MS Office, SharePoint, Teams, and related tools is expected.

Qualifications

• Proven experience supporting administrative activities
• Professional appearance and demeanor
• Must read, write, and comprehend English
• Proficiency with MS Office, Adobe, Teams, SharePoint, Visio
• 5+ years in this capacity
• Operate standard office equipment
• Strong data entry and accuracy
• Develop and maintain complex spreadsheets, reports, presentations
• Document formatting expertise
• Willingness to learn new applications and databases
• Solid understanding of project Supply Chain concepts
• Excellent written and verbal communication
• Excellent organizational and time-management skills
• Detail-oriented with multi-tasking ability
• Ability to resolve problems independently
• Maintain confidential/sensitive files

Responsibilities

• Answers incoming phone calls and addresses emails
• Greets visitors and assists in resolving issues
• Interfaces with clients and vendors and ensures outcomes are communicated
• Coordinates and schedules meetings and special events
• Organizes and maintains files and records
• Prepares, formats, and distributes documents such as meeting minutes, reports, presentations, and studies
• Facilitates domestic and/or global travel
• Formats documents as required
• May maintain a SharePoint site
• May process requisitions
• May support luncheons

Skills

Administrative experience

Professional demeanor

English proficiency

Strong organization

Multitasking

Data entry

Spreadsheet skills

Document formatting

Communication skills

Supply chain knowledge

Tools

MS Office

Adobe

Microsoft Teams

SharePoint

Visio

Job description

Wood is seeking a Senior Project Administrator for our Houston office. The role is onsite in the U.S. with authorization to work permanently without sponsorship.

You will handle administrative duties, support client and vendor interfaces, coordinate meetings and travel, prepare complex documents, and maintain files. Proficiency in MS Office, SharePoint, Teams, and related tools is expected.