Project Administrator - Senior

Wood PLC; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Wood PLC is seeking a Senior Project Administrator in Houston to support diverse project teams. You will handle calls, emails, client/vendor communications, travel logistics, and document formatting, while maintaining files and coordinating meetings.

Ideal candidates have 5+ years in administrative roles, strong English proficiency, and expert-level MS Office, SharePoint, and related tools. Onsite position with opportunities to support travel and project documentation.

Qualifications

• 5+ years of experience in administrative support.
• Must be able to read, write and comprehend English.
• Proficient with MS Office, Adobe, Microsoft Teams, SharePoint, Visio and related software.
• Strong PC skills, data entry, and ability to create and format complex spreadsheets and reports.

Responsibilities

• Answer incoming phone calls and emails.
• Greet visitors and assist in resolving issues.
• Interface with clients and vendors; communicate outcomes.
• Coordinate meetings and events; schedule travel as needed.
• Organize and maintain files and records.
• Prepare meeting minutes, reports, presentations, and studies.
• Format documents and maintain project documents.
• May maintain a SharePoint site and process requisitions.

Skills

MS Office

SharePoint

Document formatting

Administrative support

Communication

Travel coordination

Data entry

Time management

English proficiency

Tools

MS Office

Adobe

Microsoft Teams

SharePoint

Visio

Job description

Wood is currently recruiting for a Senior Project Administrator based in our Houston office. Authorization to work permanently in the U.S. without sponsorship required. #LI-OnsiteRESPONSIBILITIES

RESPONSIBILITIES

• Answers incoming phone calls and addresses emails
• Greets visitors and assists in resolving issues
• Interfaces with clients and vendors and ensures outcomes are appropriately communicated
• Coordinates and schedules meetings and special events
• Organizes and maintains files and records
• Prepares, formats, and distributes documents such as meeting minutes, complex reports, presentations, and studies
• Facilitates domestic and/or global travel
• Format documents as required
• May maintain a SharePoint site
• May process requisitions
• May support luncheons

QUALIFICATIONS

• Proven experience supporting administrative activities
• Demonstrates a professional manner in appearance
• Must possess the ability to read, write, and comprehend written and spoken English
• Intermediate knowledge of MS Office, Adobe, Microsoft Teams, SharePoint, Visio, and other software programs as required
• 5+ years' minimum experience in this type of capacity
• Ability to operate office equipment including computer, keyboard, mouse, copier, and phone
• Strong PC skills with ability to enter data and verify accuracy
• Strong knowledge in developing and maintaining complex spreadsheets, reports, presentations, and studies
• Strong knowledge of document formatting; ability to maintain and modify formats of spreadsheets and other project documents in order to complete tasks
• Ability to learn other applications and use databases as required
• Strong understanding of the project Supply Chain function, terminology, policies and procedures
• Effective oral and written communication skills with professional vocabulary, professional grammar, and the ability to independently compose routine written communications
• Excellent organization and time management skills and abilities to meet deadlines
• Detail oriented with a strong ability to multi-task
• Ability to resolve problems and questions independently
• Ability to maintain confidential / sensitive files and records

About Us

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.